Tips To Write a Resignation Letter

It is customary to submit a resignation letter when an employee is resigning from their job. The reason could be one of the several reasons like a promotion in another company, better salary, relocation, enrolling in higher education and so on. Nowadays, it is only common to switch from one company to another for better opportunities and growth. But it is always important to have a cordial relationship with the previous company for various reasons such as handling contacts better and also for future references in the career.

However, it needs to be formal and crisp. The letter not only needs to communicate the reasons for resignation but also include a thank you to all your colleagues and boss through your journey. Apart from this, including details about your replacement and the knowledge transition information, in brief, would be a good gesture. To communicate the resignation along with the reasons, a resignation letter would be the ideal medium. A well-written resignation letter helps to maintain amicable relations with the company after leaving.

Resignation Letter Writing Tips

Keep the language formal and cordial
Keep the letter short and to the point
Clearly, explain the reasons for leaving
Mention the last working day and the no. of years worked
Express gratitude for support received if applicable

Resignation Letter Template

Use our free Resignation Letter to help you get started.

From,
————-
————-

Date ——— (Date of letter)

To,
———-
———-

Dear —————-,

I am writing to inform you of my decision to resign from my post of ————————- (mention your post) from————————- (company name). Please consider this letter as ——————– (notice period) notice, as required by my contract. My last day of work here will be —————- (mention last working date)

I ———————————– (mention reason for resignation- higher post, relocation, better remuneration, etc.)

The —————– (no.of years worked) years I worked at ——————- have helped me grow as a professional and as an individual, and I would like to thank the Management and my colleagues for the great support they all proffered during my tenure.

Please forward my resignation letter to the ———————(Finance/Payroll) Department so they can process my dues at the earliest.

Thanking you

Yours truly

Signature and Name

Sample Letter

The following is a Sample of a Resignation Letter.

From,

Seely Booth
2212 Palmer Towers
Marine Drive
Los Angeles, CA

Date ——— (Date of letter)

To,
Ms Camille Saroyan
MD, Jefferson Technologies
Cooperville, CA

Sub: Resignation

Dear Ms Saroyan,

I am writing to inform you of my decision to resign from my post of Assistant Chief Engineer from Jefferson Technologies. Please consider this letter as 15days notice, as required by my contract. My last day of work here will be 25th April 2012.

I am pleased to announce that I have accepted a senior position in another reputed company in the industry. This will take my career a big step forward, along with a substantial raise in pay.

The 12 years I worked at Jefferson have helped me grow as a professional and as an individual, and I would like to thank the Management and my colleagues for the great support they all proffered during my tenure.

Please forward my resignation letter to the Payroll Department so they can process my dues at the earliest.

Thanking you

Yours truly

Seeley Booth

Email Format

The following is a Sample of a Resignation Letter in Email format.

To: name@email.com

From: name@email.com

SUBJECT: Resignation Letter.

Dear Ms. Saroyan,

I am writing to inform you of my decision to resign from my post as Assistant Chief Engineer from Jefferson Technologies. Please consider this letter as 15days notice, as required by my contract. My last day of work here will be 25th April 2012.