A Formal Resignation Letter is a way for a resigning employee to make a graceful exit from the company and maintain cordial relations. Employees often need to change their situation in a company due to several reasons which vary from personal to institutional.
Personal reasons may include moving to a new city, changing careers or moving to a new location. Often the person resigning needs to regain their position in the same organization in the future.
Therefore certain steps must be taken to write a cordial letter. Make sure that the tone of your letter is formal, polite, and reflects an authenticate sense of loss. Make it a point to mention your gratitude for the opportunity of growth.
Remember to intimate your sense of loss in parting from the institution. End the letter by wishing the organization the best in future endeavors. All the necessary formalities should also be furnished with the letter. Make sure that no important detail is left out or overlooked.
Table of Contents
Formal Resignation Letter Writing
- The tone of the letter must be formal and the language simple.
- Be brief and to the point.
- Mention reason/s for resigning.
- The last day of work and no.of years worked must be mentioned.
- Request speedy clearance of dues and reference if needed.
Formal Resignation Letter Template
Use our free Formal Resignation Letter to help you get started.
Date ——— (Date of letter)
I am writing to inform you of my decision to resign from the post of ————————(mention your post) from ————-(company name) with effect from ——————–(last date), which is —————–(days left for leaving) from today. I request you to please consider this letter as notice served.
Let me take this opportunity to place on record my sincere gratitude towards my supervisors and colleagues at ——————— (company name), who provided such a wonderful work environment for me.
In the ———————-(no.of years worked) that I worked here I have been able to enhance my knowledge in my field to a great extent.
I request you to instruct the Accounts Department to clear my dues at the earliest.
I would like to wish you, the company, and every staff member good luck in all future endeavors.
Signature and Name
______________ (Your name)
______________ (Your address)
Date __________ (date of writing letter)
__________ (employee’s name)
__________ (employee’s address)
Dear Mr. /Ms_________,
I am writing this letter to bring to your notice that I am resigning from the job of ………………(mention post) in this organization. I am getting an opportunity to work with __________ (name of new employer) Company in ……………(city).
My association with this organization is valuable, and I carry priceless memories with me. I maintained a cordial relationship with all the employees. I learned several important things during my tenure here with all of you.
With deep regret, I have to say that I am resigning from the company no matter how much I do not want to quit. Please relieve me of my duties, and I also request to clear all my dues.
Looking forward to hearing from you.
_____________ (Your name)
Formal Resignation Letter Sample
The following is a Sample of a Formal Resignation Letter.
1090 Cromwell Avenue,
Date ——— (Date of letter)
Dear Mr. Canatti,
I am writing to inform you of my decision to resign from the post of Deputy Manager (HR) from Giscorp with effect from 09-10-2013, which is two months from today. I request you to please consider this letter as a notice served. Though my contract requires me to provide 30 days’ notice, I am serving nearly double the period, so that you get sufficient time to find a replacement.
Let me take this opportunity to place on record my sincere gratitude towards my supervisors and colleagues at Giscorp’s HR Department, and the company management, who provided such a wonderful work environment for me.
In the year and a half that I worked here, I have been able to enhance my knowledge in my field to a great extent.
I request you to instruct the Accounts Department to clear my dues a week before my last working day.
I would like to wish you, the company, and each and every staff member good luck in all future endeavors.
Lecturer in Physics,
10th October 2013
The Head of Department,
Department of Physics,
This letter is to bring to your notice that I am submitting my resignation from the post of lecturer in Physics. I am going to the United States of America for pursuing a Ph.D. I will be joining the University of Yales as I got a scholarship from there. I am interested in leaving the job and completing my further studies.
My association with you and this University is memorable as learned a lot in these two years. You have influenced my way of thinking and made me a better person.
Kindly relieve me of my duties and responsibilities and also clear all my dues.
I thank you for your continuous support and hope to continue our relationship.
Formal Resignation Letter Email Format
The following is the Email Format that should be followed while writing a Formal Resignation Letter.
Dear Mr./Ms/Mrs.______(Name of the recipient),
I am glad for your new order from Minnesota and congratulate you for the same. I appreciate that our company is getting orders from other cities also. I am writing this letter regarding our meeting, which we had on 10 June.
I am grateful to you for offering me the position and the hike, but I sorry to inform you that at present it is better for me to take the offer given to me by my new employer, which is required for my better career.
I thought sincerely about every aspect before coming to this conclusion. Please feel my sentiments and understand that it was a very difficult decision for me. I am going to join the new company by the end of this month.
I, therefore render my official resignation. I will finish the pending work by the end of this month. It was my pleasure to be associated with Sansui Electronics and Hardware.
Thanks and regards,