A resignation letter is a formal and better means of conveying one’s intent to quit a job and state the reasons for the decision. The letter should preferably be precise, cheerful and brief. Since most organizations stipulate a notice period to be served to enable them to find suitable replacement and tie-up loose ends or unfinished work, the sender should cater for the same. Personal grievances or hateful content should be avoided.
The letter not only needs to communicate the reasons for resignation but also include a thank you to all your colleagues and boss through your journey. Apart from this, including details about the employee’s replacement and the knowledge transition information, in brief, would be a good gesture. It is always important to have a cordial relationship with the previous company for various reasons such as handling contacts better and also for future references in the career. To communicate the resignation along with the reasons, a resignation letter would be the ideal medium. A well-written resignation letter helps to maintain amicable relations with the company after leaving.
Table of Contents
Resignation Letter – How to Quit a Job Writing Tips
- Start by mentioning the duration of your tenure and designation in this organization.
- Mention the date of resignation and state reasons.
- Mention the name of the new organization and job profile, if any.
- Thank superiors and colleagues for their support.
- Furnish your contact details and end by wishing the organization and staff a bright future.
Resignation Letter – How to Quit a Job Template
Use our free Resignation Letter – How to Quit a Job to help you get started. If you need additional help or more examples check out some of the sample letters below.
Some of the sample letters below.
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
Date __________ (date of writing letter)
From,
______________ (Your name)
______________ (Your address)
__________________
Dear Sir/Madam,
Sub: Resignation Letter
Dear Sir,
I have served as __________(mention designation) at __________(mention name of organization) for the past (mention tenure). I wish to inform that I intend to resign from my present post with effect from___________(mention resignation date) since __________(mention reasons for resignation).
__________________(mention name and job-profile in new organization if required)
I thank my superiors and colleagues for their unending support and assistance. My e-mail and contact numbers____________(furnish contact details) and I will be glad to hear from you all even after I leave.
I wish the organization and my colleagues a very bright and prosperous future.
Yours Sincerely,
__________ (your name)
Sample Letter
To,
Edward RightChairman,
Chairman,
Delpoint Inc,
CA.
12 September 2013.
From,
Kevin Costner,
Senio manager-HR,
Delpoint Inc.,
CA.
Sub: Resignation Letter
Dear Sir,
I have served as Senior Manager-HR at Delpoint Inc. for the past six years. I wish to inform you that I intend to resign from my present post with effect from 12 October 2013 since I have planned to take start my venture.
I will be shortly starting a franchisee of BIIT London, the famous college of music with my wife since she is already an established pianist instructor in another academy.
I will handle the administration side of the business and put the managerial skills that I honed during my tenure in this organization to good use.
I thank my superiors and colleagues for their unending support and assistance. My e-mail and contact numbers will remain the same, and I will be glad to hear from you all even after I leave.
I wish the organization and my colleagues a very bright and prosperous future.
Yours Sincerely,
Kevin Costner.
Email Format
The following is the Email format that should be followed while writing a Resignation Letter.
To: name@email.com
From: name@email.com
SUBJECT: Resignation Letter
Dear Sir,
I have served as __________(mention designation) at __________(mention name of organization) for the past (mention tenure). I wish to inform that I intend to resign from my present post with effect from___________(mention resignation date) since __________(mention reasons for resignation).
__________________(mention name and job-profile in new organization if required)
I thank my superiors and colleagues for their unending support and assistance. My e-mail and contact numbers____________(furnish contact details) and I will be glad to hear from you all even after I leave.
I wish the organization and my colleagues a very bright and prosperous future.
Yours Sincerely,
__________ (your name)
Related Letters:
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