Resignation letters are written by an employee when he wishfully wants to discontinue working with the organization. Most often, these letters are written because the employee might have a complaint or he has an issue working there. The employee’s job ends with the submission of the resignation letter, and it is the responsibility of the management to respond.
The management of a company can respond to the resignation letter submitted by the employee in a positive or negative manner. A reply is must as the management owes them, a response, for their service. Employees are actually, a boon to you and mostly we wish to continue with them. If the management feels that the employee is not an asset and all he does is, adding chaos, they accept the resignation without any issues. The letter usually ends on a positive note. If the management wishes to persuade the employee to stay in the organization, they should mention his importance for them. Here are tips and sample response letter to resignation letter by the employee.
Responding To And Accepting Resignations Writing Tips
- The letter is formal and hence should be in a polite tone.
- The language should be easy to understand and simple.
- The content of the letter should be short, precise and straightforward.
- The contribution by the employee should be mentioned in the letter.
Responding To And Accepting Resignations Template
Use our free Responding To And Accepting Resignations to help you get started. If you need additional help or more examples check out some of the sample letters below.
__________ (employee’s name)
__________ (employee’s address)
______________ (Your name)
______________ (Your address)
Date __________ (date of writing letter)
Dear Mr. /Ms__________ (name of the concerned person),
This letter is with reference to your relieving interview with us and the management wants to inform you that your resignation dated_________(mention date) from the post of_______(mention post) has been accepted and you will be relieved from your duties with effect from_________(mention date).
We hope you had a nice time here with your colleagues. The management is pleased with your performance and conduct. You are one of the best employees we ever had on the floor, and we feel proud that you are moving on to be a part of the best company_________(name of organization) in the industry.
Please handover all the pending projects to your other team members, and you may suggest any one member of your team who is responsible and capable of handling the team.
We wish you all the best.
_____________ (Your name)
Bright Enterprises Ltd.,
Bright Enterprises Ltd.,
Subject: Responding to the resignation letter
This letter is concerning your interview with us, and we want to inform you that the management has accepted your resignation and you will be relieved of your duties with effect from 1st November 2013. We hope you had enjoyed your professional stint in the company.
We hope that you had a good time in our company for the past four years. The management of the company is pleased with your performance and conduct. We believe that you are one of the best employees we ever had and we are proud that you are moving on, to be a part of the best company in the industry.
We realize the importance of losing you and the management wants to reward you with a sum of Rs 75,000/- as a token of appreciation.
We request you to hand over all the pending projects to your manager. We approve your resignation and wish you a great future ahead. Please remember that our company will always welcome you in case you want to come back in future.
This formal employment letter is written by an employer to employee accepting his / her resignation and by responding towards the resignation in a positive or negative manner. Mostly these kinds of letters are ended on a positive note. The letter is also addressed to show describe the worth of losing one of the best employees on the floor.
Subject: Acceptance of Resignation
Concerning your reliving interview you had with us we would like to inform you that management has accepted your resignation and the organization is reliving you w.e.f. 30/09/2010. We hope that the professional association you had with us, was thoroughly enjoyed by you.
We hope that your journey of 2 years here in the XYZ Ltd. was marvelous. The management is also pleased and honored by your conduct and performance. We are even honored that you being one of the most efficient employees in our best teams, got through ABC Ltd.; one of the best organization in the industry.
We realize the worth of losing one of the best employees and considering your performance report the management is pleased to reward you with Rs. 50,000 (Fifty thousand only). You may hand over all your pending projects and work with your manager. We understand your importance as a team member in ‘PURPLE’ team so if you’re aware of any such good candidate he/she will be taken care of.
With this, we approve your resignation and wish your greater heights and achievements in life. Remember our organization will always welcome you with warmth in future.
For XYZ Ltd.