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Job Application Letter Format

Job application is written by a job seeker while applying for different jobs. This letter gives an impression about the applicant and hence care should be taken while drafting the letter. It should give a gist of the resume and any other information which is not mentioned in the resume can be covered in this job application letter.

  • It is formal in nature and the words and phrases should becarefully chosen.
  • The language should be simple and easy to understand.
  • The letter should be precise and short. But at the same time it should contain all necessary information.


Job Application Letter Format Template

Use our free Job Application Letter Format to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.



__________ (employee’s name)
__________ (employee’s address)


______________ (Your name)
______________ (Your address)

Date __________ (date of writing letter)

Dear Mr. /Ms_______ (name of the concerned person),

I have come across your advertisement regarding the post of ………………..(mention post)  in_________(mention where you saw the advertisement) dated_______(mention date of advertisement).

I am a graduate in…………..(mention subjects) from ___________ University (name). Currently I am working in ………………….(name of current employer) as a …………………..(designation). I have around_____ years of work experience.

I am sending all my certificates including resume for your perusal. Please inform me through email or call me on the telephone number given in the resume if I am short listed.

Your organization has good reputation in the industry and I want to be a part of this esteemed organization. If I am selected, I shall put in all me efforts and become an asset to the organization.

Looking forward to hear from you,

Thanking you,

Yours Sincerely,


____________ (Your name)


Download Template (Doc and PDF)

Word Filepdf

Job Application Letter Format Sample, Email and Example/Format



The Recruiting Manager,

General Electricals,

Uppal Road,


10th October, 2013

Dear Sir/Madam,

This letter is with reference to your advertisement in Times Newspaper dated 28th September, 2013 for the post of onsite engineer. I am interested to apply for this job.

I am a graduate in Civil Engineering from Osmania University, Hyderabad. Currently I am working with a private firm as a civil engineer.

I am looking for better opportunities and find your job profile interesting. Your company has reputation in the industry as one of the best employee friendly organizations. I want to be a part of this esteemed organization.

I am sending my resume and all other certificates for your perusal. Please inform me through email or call me on the number given in the resume if I am short listed for the interview.

Looking forward to hear from you,

Thanking you,


Yours Sincerely,


Rajeev Challa


Email Format

Job application letter should be drafted in such a way that it reflects exactly all the qualities that are in the candidate should be the perfect requirement of the vacant post. While writing job application letter the attitude should be positive and no harsh words of enmity should be used. One should be very careful when writing a application letter.

Dear Juliette,

I am writing to apply for the position of manufacturing engineer with the reference to your above advertisement. As you will note from my enclosed resume, I have experience with a wide range of programming languages through academic projects and part-time employment.

I have demonstrated excellent people skills in addition to strong writing and analytical skills. I believe my education, skills and experiences fit your requirements, and I am confident my skills would be an asset to your company (or to your client if you are applying to a recruiter)

I am available to meet with you at a time that’s convenient to you. Please contact me to set up a time. I look forward to hear from you soon.

I am enclosing my detailed Resume/CV for consideration.

Yours Truly,


Joanne Prince.


Job Application Letter Format Generator

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