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Appreciation Letter For Staff

There are times in professional world, when staff goes beyond their limits to take the organization to greater heights of success by completing projects on time or by increasing the company’s productivity. The reason can be many, but a sincere staff always thinks of its professional responsibilities first and takes measures to maintain it. Therefore, it becomes the responsibility of the employer to appreciate his staff on their achievements.

  • Firstly it is vital to appreciate your staff with complete sincerity and genuinity.
  • You must mention in your letter that hoe your staff contribution has helped the organization.
  • Tone of the letter should be formal and polite.
  • Wordings of the letter should be such that it should make a personal impact in the reader’s mind and he should feel motivated.
  • Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.

Appreciation Letter For Staff Template

Use our free Appreciation Letter For Staff to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (Date on which letter is written)




Dear Mr. _______________ (Name of the person),

I am writing this letter to officially inform you that you have been promoted to the post of ______________ (Designation) in our organization. I whole heartedly congratulate you on your promotion. You truly deserve this. I really appreciate the way you work. Your sheer hard work and dedication has taken our organization to greater heights. The credit for our success goes entirely to you.

I, once again would like to congratulate you and appreciate you for your professional attitude way of working.

Wish you good luck always.

Yours sincerely’




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Appreciation Letter For Staff Sample, Email and Example/Format



Mr. Daniel Morris

Accounts executive

Richard Associates


Date (Date on which letter is written)


Richard Lawrence

Managing Director

Richard Associates

Sub: Letter of appreciation


Dear Mr. Morris,

It is a pleasure for me to inform you that your name has been shortlisted for the post of Account Manager in our organization. For me you are a deserving candidate. I have no words to appreciate your sincerity and the professionalism by which you work. The software designed by you to keep confidential account files is commendable and deserves appreciation. With your efforts and dedication, the company’s account procedures have shown a considerable growth.

I once again, would like to congratulate you on your nomination and I am sure that you deserve this promotion and you should get it.

I wish you good luck.


Yours truly’


Richard Lawrence


Email Format

If the employer is writing an appreciation letter to any of its employees for praising or appreciating his or her work then the letter should be written in a brief and simple manner. As the employer is happy with the work done by its employee then he/she should state that they are happy with his/her performance and expecting some more achievements from him or her in future.

Dear, Mr. Dennis

This letter is to inform you that you have been selected for promotion process which will going to held on 30th September, 2010 in the company premises itself. As you had handled the team of 50 to 60 people at a time very accurately and sincerely thus our team of manager and senior vice presidents has decided to put you through promotional process for becoming the Team Manager of your Revenue Accounting Department. Your team has always generated the high amount of production along with 100% accuracy and we know that it is a work of a team leader to get the work done from his/her team. And you had proven it right through your hard work and dedication towards your work and your team. Hence our management is very happy with your performance and appreciates your work by giving you this opportunity to move forward in terms of designation as well as responsibilities. Kindly meet me in the human resource department as soon as possible.

Thanking You

Yours Sincerely,

Nicole D. Wilder


Manager Human Resource


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