The objective of writing a letter of appreciation is to appreciate the other person for his extraordinary efforts or achievements. By doing so, you will be representing professionalism in your attitude. Appreciation letters are always formal or professional letters. If a company gets satisfied with the work of their employee then they appreciate him/her by writing this kind of letter. It is a kind of thank you letter but written in a professional or formal way. The success or achievement because of which a person is getting appreciation is to be written formally and accurately.
For a professional appreciation letter, you must express your gratitude sincerely, without making the letter too long. The success or achievement because of which a person is getting appreciation is to be written formally and accurately. For a professional appreciation letter, you must express your gratitude sincerely, without making the letter too long. Your words of appreciation can really be helpful in increasing the self-confidence of the person and he will always be willing to go extra mile for you when needed. While writing the letter, you must clearly mention the reason for your appreciation.
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Letter of Appreciation Writing Tips
- Firstly, it is vital to appreciate the other person with complete sincerity.
- The wordings of the letter should be such that it should also increase the motivational level of the reader.
- Explain why you’re writing the letter. Clearly explain what you are showing appreciation for. Especially if it has been a while, the person might need a reminder.
- The tone of the letter should be formal, but it should leave a personal impact in the reader’s mind.
- The letter should be brief and concise.
- Once you are done with writing the letter, it is good to recheck the same for corrections, if necessary.
Letter of Appreciation Template
Use our free Letter of Appreciation to help you get started. If you need additional help or more examples check out some of the sample letters below.
Date (Date on which letter is written)
Dear ____________ (Mr./Ms),
I am writing this letter to appreciate you for your wonderful achievement in ______________________ (state the reason). Your efforts have resulted in…………………..(mention the benefit of it to you/the organization). We are all very happy with your performance.
Therefore, we have decided to offer you _____________________ (reward) as we all firmly believe that people like you are an asset wherever and in whichever field they work. I once again would like to congratulate you for your commendable performance and hope that the same spirit will continue in future also.
Mr. Henry Fernandez,
Customer Service Manager,
Date (Date on which letter is written)
Subject: Letter of appreciation
Dear Mr. Fernandez,
I am feeling proud in writing this appreciation letter for you. Your achievement in increasing the CRM level is commendable. The feedback we have received from our clients was never so satisfactory in the past, but with your hard work and sincerity towards handling customer queries has increased the customer satisfaction index of our company. We are really fortunate to have an employee like you who takes extra efforts in showcasing care for our customers.
Therefore, as a token of appreciation, I would like to offer you a salary hike by $2000. An employee like you truly deserves this. I once again would like to extend my appreciation for your commendable performance and hope that the same spirit will continue in future also.
The following is the Email Format to be followed for an Appreciation Letter.
SUBJECT: Letter of Appreciation
Dear, Ms. Etta
Many congratulations for your success and achievement in our organization. With all your hard work and dedication towards your work, you have proved that you have all the capabilities to handle many big projects single-handedly. As you know, this was a prestigious and important project for our company to grow in the market. And you have handled the project on your own; you have not taken any support form your colleagues and seniors. Thus, the success of this project entirely belongs to you. Not only our company but the clients are also satisfied with your work and they were praising you and your work.
Hence, the company, as a token of appreciation, have decided that from now on, you will be the team leader for the sales and marketing team. As you would become the team leader, your salary would also be increased by 25%. Once again many congratulations and hope you will maintain this attitude in your future projects too.
Mr. Andrew J. Anthony
Manager-Sales and Marketing