Client appreciation letter is written as a professional gesture to express gratitude towards the customer who understood your problem and gave you an extension in the completion of a project. Not only in this situation, but there are other circumstances also in which you get an opportunity to appreciate your client. By doing so, you are not only expressing professionalism but also strengthening the bond with the client. This can act positively for a business.
The letter needs to be short and crisp. The tone should be kept as formal as possible. It should be full of positiveness.
Table of Contents
Client Appreciation Letter Writing Tips
- First and foremost you must appreciate your client in having a long-term association with your company.
- You must mention in your letter that how your client’s help has proved beneficial for you.
- The tone of the letter should be formal and polite.
- Once you are through writing the letter, please recheck the same for amendments, if needed.
Client Appreciation Letter Template
Use our free Client Appreciation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
_____________
_____________
Date (Date on which letter is written)
From,
_________________
__________________
Sub:_________________________________________
Dear Mr.______________ (Name of the person),
I am writing this letter to sincerely thank you for understanding my problem and giving me extension of ______________ (No. of days) in completion of your project in ______________ (name of the place). I truly appreciate and admire your professionalism by which you have presented our problem in front of your management and they also agreed to give us the extension.
I assure you that I will not disappoint you in future and will try my best to finish the project before time. I once again would like to thank you for all your support and wish you good luck always.
Thanking you,
Yours sincerely’
(______________)
Sample Letter
To,
Mr. Christopher Lewis
ANC Projects Pvt. Ltd.
Columbia
Date (Date on which letter is written)
From,
Joseph Andrews
RWC Manufacturers
Columbia
Sub: Letter of appreciation
Dear Mr. Lewis,
I would like to take this opportunity to thank you from the bottom of my heart for understanding our situation and extending the date of the project by ten days which was expected to be finished on 30th September. I am sorry for the delay, but due to some spare parts problem, I need to request for an extension. I truly appreciate the way you have made your management understand our problem and set an example of professionalism before us.
I assure you that the same will not be repeated in future and we will try our level best to complete the project before time. I once again would like to appreciate you for your kindness and support.
Yours sincerely,
Joseph Andrews
Email Format
The following is a sample email for Client Appreciation Letter.
To: name@email.com
From: name@email.com
Subject: CLIENT APPRECIATION LETTER
Dear, Mr. Paul
This letter is with reference to your project given to us for writing 2000 letters. My company and my team is highly appreciate your gestures that previously you had given us a limit of only ten days to finish this work but know the time has been extended from ten days to a months time.
Thank you so much for this support and I assure you that your work would be completed on or before the dead line given to us by you. We had requested to you for expanding our time limit just for the sake of accuracy level. Our company is highly known for its accuracy rather than just meeting the target.
Our first preference is to give 100% accurate data to our clients but it does not mean that we would require further time for this work. It’s my promise to you that the work would get completed on or before this month end. I appreciate you help and support once again thank you so much for you kindness.
Thanking You
Yours truly,
Mr. Steven A. Cole
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