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Sample Appreciation Letter

It is worth mentioning that an appreciation acts as a motivational and inspirational tool to the person, whether it is in his professional life or personal life. The objective of writing an appreciation letter is to congratulate someone or express your gratitude towards the person for his good deeds or achievements. It is considered to be a good gesture to appreciate someone and the other person also feels rewarded after receiving the appreciation.

  • First and foremost it is vital to appreciate the person immediately after his achievements so that he should feel that his work is getting noticed.
  • Wordings of the letter should be encouraging enough to motivate the individual.
  • You must clearly mention in your letter that how his achievement or contribution has benefitted you.
  • Tone of the letter should be formal and polite.
  • Once you have completed writing the letter, please go through the same for corrections, if needed.

Sample Appreciation Letter Template

Use our free Sample Appreciation Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.



Date (Date on which letter is written)



Dear Ms.___________ (Name of the class teacher),

I am writing this letter to extend my sincere thanks to you for taking extra effort and giving my ______ (ward name/gender) extra time in clearing his/her doubts on _________ (subject). I whole heartedly appreciate the way you have explained each and every thing in such a simple way to _______ (Him/her). Now the concepts are very much cleared to ________ (him/her).

I once again would like to express my gratitude towards you for being a wonderful and supporting teacher. Teachers like you create responsible citizens.

Yours truly’



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Sample Appreciation Letter Sample, Email and Example/Format


Ms. Catherine Siemens
Class Teacher (VIIIth)
St. Joseph High School


Date (Date on which letter is written)


Suzanne Charles
Mother of Joseph Charles
Sub: Token of appreciation


Dear Ms. Siemens,


I have no words to express my gratitude towards you for giving extra time and effort to my son in preparation for his exams. I was very much worried that how will he able to give the exams after recovering from typhoid. I truly appreciate your efforts and dedication by which you have helped him in covering the syllabus.


I whole heartedly thank you for your support and kindness and I am sure that my son will do well in exams because he is fortunate to have a teacher like you who came like an angel to his life.


Yours truly

Suzanne Charles


Email Format



Subject: Thank you for helping boost sales by ________% (specify the percentage by which the sales have gone up because of the concerned individual’s efforts)

Dear _____________ (name of the addressee)

We would like to thank you for helping boost the sales of our organization by 25%. The sale figures have gone up from Rs.___________ (earlier figures) to Rs.______________ (new figures) all because of the efforts of your team working under your guidance.

We acknowledge the hindrances that you must have encountered to help us reach this level and appreciate your tireless efforts to overcome those.

Please also extend out thanks to your family without the support of which you would not have been able to put in so much extra time in the organization.

All the best for all your endeavors!


_____________ (Name of the person writing the letter)

______________ (Designation)

cc: Staff notice board

Individual’s HR file


Sample Appreciation Letter Generator

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