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Sample Disagreement Letter

In any business or personal relations, there are instances wherein you may not agree with your partners or friends. And there are instances where you are compelled to write disagreement letters to strangers as well. These letters should be written carefully.

  • As it is a disagreement to the proposal, the tone of the letter should be polite.
  • The letter should be simple, precise and clear.
  • The content should be short and up to the point.

Sample Disagreement Letter Template

Use our free Sample Disagreement Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

__________ (employee’s name)

__________ (employee’s address)




______________ (Your name)

______________ (Your address)


Date __________ (date of writing letter)

Dear Mr. /Ms__________ (name of the concerned person),

I have received your letter informing me that for restructuring my department, you have to lay off almost half of my team members. I understand your concern but at the same time disagree for the lay off.

I am of the opinion that there can be other ways to improve the efficiency of my department. We can discuss it with all the team members and come to a conclusion. All my team members are very efficient and hard working. I have accomplished several projects with their support. It will be unfair to end their careers in our company to meet our expectations.

I shall get back to you with other ways to improve the efficiency of the department. I request you to give me a time of ……………….days to work out on the issue. I hope you will understand my genuine concern and take an appropriate step.

Thanking you,

Yours Sincerely,

__________ (Your name)

Download Template (Doc and PDF)

Word Filepdf

Sample Disagreement Letter Sample, Email and Example/Format


Ramesh Kumar

Customer Service Executive,



Dear Mr. Kumar,

The management has received your plan to restructure the department. After several discussions with the employees and experts in the field, the management has concluded that as of now there is no necessity to revamp the department. The company has to incur lot of expenses if your plan is approved.

In this particular period of recession, the management is thinking of several cost cutting measures. It is very important to stay in the market and face the tough competition from other competitors as well. Your plan is definitely impressive and will fetch good returns in the long run. But at present the company is not in a position to incur any extra cost.

We shall discuss the plan at a later stage. Your efforts are highly appreciated by the management.

Yours Sincerely,

Ravi Anand

Email Format

Dear Mr. Sinn,

As the manager of the Global Commercial Bank, I worked with John Sean for the last three years. John started out in the company as cashier and he has been well so he was promoted in the level of Clerk B2.

John has been very professional, responsible and dependable. There’s a rotation policy in the bank where employees are allowed to work on various departments and John has fully took advantage of this. He is presently one of the employees in his grade with the largest knowledge and very eager to learn everything. John is very flexible and he learns quickly. He is one of the favorite employees of the manager and most of the employees like him.

I recommend John because of his dedication, knowledge and skills. Given the opportunity, he will be a great asset to any employer. I am very pleased to refer John and you can contact me easily concerning John’s competence.

Truly yours,

Mark Rowling

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