The objective of writing this letter is to settle the dispute between two official agencies or person. Normally these types of letters are written when a credit card agency send a faulty report to his client and in order to settle this dispute, the client writes a letter to the agency to settle this issue. This letter is considered as an official document and can even be produced if the client goes for a legal action.
Following points should be considered for writing an effective dispute letter:
- First and foremost it is vital to be generous while writing this letter as it is a matter of prestige for the credit card company.
- You must clearly provide facts and figures in the letter supporting your point.
- Tone of the letter should be formal
- Letter should be brief and concise.
- Once you are through writing the letter, please recheck the same for amendments, if needed.
Dispute Letter Sample
Mr. Peter Fernandez
ASBC Credit Card
Date: Date on which letter is written
135, Florins Apartments
Sub: Dispute letter
Dear Mr. Fernandez,
This is with reference to my credit card report which I received last week. My credit card number is 3454654534. Date of issue 12th December 1998. I have always made my payments on time but this time I am surprised to see the report mentioning that I have to make payments which have already been made. I am attaching the copy of the statement with this letter and I have also circle those transactions which have already been settled.
I would like to mention once again that I have already settled my dues and I am also attaching the receipts for the same. I would appreciate if you could look into matter and rectify the faults at the earliest.