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Leave Application Email

Now a day, corporate prefers to have communication via emails whether formal or informal. So, if someone wants to take leave for a certain period of time, he needs to send the email for the same.

Though the same thing can be done via letter also, but sending an email makes you sure that it has reached the right person and it becomes easy for the reader to do the needful in minutes or hours. Why not, we are living in a professional era now.

Here are some tips on how to write leave application mail for the personal reason, sick leave or for going outstation for one day.

  • First and foremost it is vital to be polite and generous in writing a leave application.
  • Tone and content of the letter should be formal.
  • You must clearly state the reason behind your leave and specify the time period.
  • You must attach documents supporting your cause, if required.
  • Once you are through writing the letter, please recheck the same for corrections at your end, if needed.

Leave Application Email Template

Use our free Leave Application Email to help you get started . Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (Date on which email is written)




Sub: ________________________________________________

Dear _____________,

This is to bring to your kind attention that my ____________ is suffering from ___________ and is admitted to the hospital. Doctor has recommended __________ complete bed rest and several tests to diagnose the exact cause. I would be very grateful to you if you consider my situation and grant me leaves from __________ to _______________. I want to be with _________ till ____________ recovers completely.

Thanking you,

Yours sincerely’


Download Template (Doc and PDF)

Word Filepdf

Leave Application Email Sample, Email and Example/Format



Date (Date on which email is written)


Sub: Requesting for leave

Dear Ms Joseph,

This is to bring to your kind attention that my father is not well and is admitted to the hospital. He is suffering from typhoid. Doctor has recommended several tests for him. As I am the only son in my family, I need to be with my father for all his tests. The doctors has told me that they need to keep him under complete supervision till he starts recovering.

Therefore, I request you to consider this application as an informed leave application and grant me leaves from today itself i.e, from 24th August onwards for two weeks. I will be always available on my phone if you need any help regarding the office work, but at this point my father needs me the most and even I wanted to be with him to look after.

I hope you will understand and sanction me leaves.

Thanking you,

Yours sincerely,


Samuel Peterson
Marketing Manager

Email Format

Internet playing a major role in everyone life, many people started to send leave letters via email. Emails leave letters reaches the intended person instantly and you can get your leave approved almost in few minutes to hours. The format and writing style are the same when you write a leave application in email too. Below you can see a general format of email leave application.

Dear Raju,

I write this letter to inform you that my cousins father passed away today morning and I had to be there with my family. Because of this unexpected incident I was not able to attend office today. The final funeral takes place tomorrow and I want you to grant me leave for two days on 4th and 5th October 2002.

I take entire responsibility for the inconvenience caused by my absence and after I reach office I will make sure that all the pending works are completed soon.

Thanks and regards,


John Abraham

Leave Application Email Generator

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Try our letter generator to write professional, concise and quality letters within seconds.

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