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Leave Letter Format

Leave letters are considered to be a part of formal communication among two people in which one is informing the other about his absence in an organization for a particular period of time. Through this letter, it becomes easier for us to explain the reason behind our leave and can appeal for the same. In Corporate World, leave letter is considered as an official document supporting your absence in office.

  • It is vital to keep the letter short and to the point
  • Tone of the letter should be formal.
  • Wordings of the letter should be such that it expresses your appeal of leave in a sincere and genuine way.
  • You must clearly mention the reason as to why you are taking leave and also mention the time period for the same.
  • Please make sure that there should not be any grammatical mistakes in the letter.

Leave Letter Format Template

Use our free Leave Letter Format to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.



Date (Date on which letter is written)


Sub: _______________________________________________________________

Dear _________________,

I would like to bring to your kind attention that I will be leaving to my hometown tomorrow morning for _____________ days. We have recently purchased a ______________ and I am supposed to be there to do all the legal formalities.

In the meantime, my projects will be taken care by __________ who will update you regarding the progress of the same on weekly basis. I hope you will understand my situation and grant me leaves form ______________ to _______________.

Thanking you,

Yours sincerely’




Download Template (Doc and PDF)

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Leave Letter Format Sample, Email and Example/Format



Steven Joseph
Unitech Infotech

Date (Date on which letter is written)


Mr. Marc Spencer
Personnel Manager
Unitech Infotech

Sub: Requesting leave

Dear Mr. Spencer,

This is to bring to you kind attention that I need to go to my hometown Ohio for two weeks for the documentation of our new property. I got a letter from my father yesterday regarding the same and he has told me come at the earliest. I would be leaving tomorrow evening i.e. on 31st August and would be returning on 14th September after completing the formalities.

I have handed over my responsibilities to Mr. Peter who is my team member and I am sure he will manage the things effectively in my absence and will update you regarding the same. I would be very grateful to you if you consider this letter as my formal leave application and grant me leaves for two weeks for the above mentioned dates.

Thanking you,


Yours sincerely’


Steven Joseph


Email Format

Writing a letter involves a great deal as you need to follow some format and style in order to make sure that you convince your employer to grant you your required leave period. Have a look at the following leave letter format and make your leave letters appealing and professional.

Dear Mr. or Mrs. Employer Name,

Body of letter:

Paragraph 1:

Generally in paragraph one, you need to tell your details to your employer and inform him your need of leave of absence from office. In addition, mention the number of days with dates if possible and state a valid reason for asking leave of absence. Just give a brief info and do not write too long paragraph.

Paragraph 2:

In paragraph 2, you need tell your employer about your present handled work and its status whether completed or not. If not completed, you may assign the work to any of your colleague capable of doing it and add full details in the letter about this issue.

Paragraph 3:

In the final part of your letter, thank your employer for considering your leave and mention your contact number if applicable to contact you in case of emergency.


Yours sincerely, truly, faithfully,



Your name.


Leave Letter Format Generator

Still feeling lazy to write Leave Letter Format?
Try our letter generator to write professional, concise and quality letters within seconds.

1 Comment


hi please send me a sample letter not to report from work every saturday because i enrolled in school for studying care giver.

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