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Leave Letter to Manager

Normally a leave letter to manager is addressed to the HR Manager of the company to inform officially about your leaves. He is the concerned person in the organization who manages your leave records through the year and reimburses your leave allowance accordingly. So, it is your duty to inform him prior about taking leaves.

Following points should be considered to write and effective leave letter to Manager:

  1. First and foremost the letter should be convincing enough so that the manager should grant you leave without further questioning.
  2. Tone of the letter should be formal
  3. You must express your politeness and generosity while writing the letter.
  4. Letter should be brief and concise.
  5. Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.

Leave Letter to Manager Sample



Richard Thompson

Sales manager

Creative Event Management

Sydney (Australia)

Date (Date on which letter is written)


Mr. Robin Mathew

HR Manager

Creative Event Management

Sub: Requesting for leaves

Dear Mr. Mathew,

I would like to bring to your kind attention that I am shifting my residence to Green Valley Apartments from Leisure Valley Apartments, Sydney. This place is near to my children’s school and from now onwards, they have to spend less time on commuting from home to school.

We are planning to shift next weekend, so I request you to grant me leave for one week to do the shifting and settle my family in a new place and to finish up all the legal formalities from my end. I assure you, after joining; I will take up all my pending works and finish them at the earliest.

I hope you will consider this letter as a formal and informed leave application and grant me leaves from 2nd September to 9th September. You and my team member can contact me on phone, if needed.

Thanking you,


Yours sincerely’

Richard Thompson


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