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Leave Letter

A leave letter is used to inform the concerned authority about your intent to abstain from work due to certain reasons. If the reason for leave can not be disclosed, one should politely mention the cause for requesting leave as personal reasons. The applicant should mention the duration of leave, dates for commencement and completion of leave and date of resuming work in the application. In case of long absence, the applicant should also mention the name of his/her coworker who will handle all duties and responsibilities for the leave period.

  • Start by requesting for leave and mention duration of leave, dates for commencement and completion of leave and date of resuming work
  • If possible, state valid reasons for requesting leave.
  • Mention name of your co-worker who will handle your duties in your absence.
  • End by furnishing contact details during your leave period in case of urgent requirements.

Leave Letter Template

Use our free Leave Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

 

Subject: permission for leave

Dear Sir,

I am writing this letter to ask your permission to proceed on annual leave for …(mention duration) from …. to ….(mention dates of starting and completing leave) …. to go on ……(mention reason) . I will report for work on…  (mention date)

I will hand over my duties and responsibilities to …(name colleague) for the duration of my leave period. .. my contact details …(furnish contact details)

I request you to kindly approve my leave at the earliest …. and oblige.

Thanking you in anticipation

Yours Sincerely,

 

__________ (your name)

 

Download Template (Doc and PDF)

Word Filepdf

Leave Letter Sample, Email and Example/Format

Sample

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject: Permission for leave

Dear Sir,

I am writing this letter to ask your permission to proceed on annual leave for three weeks from 03August to 24August2013 to go on a family vacation. I will report for work on 25august2013.

I have not been able to accompany my children on a vacation for the past three years and have promised to take them to Dubai this year. Since they have summer vacations in August, I thought of proceeding for annul leave and enjoying a vacation with them.

I will hand over my duties and responsibilities to Larson for the duration of my leave. I will leave my contact details with your office in case of any emergency.

I request you to kindly approve my leave at the earliest so that I can make my reservations and oblige.

Thanking you in anticipation,

 

Yours Sincerely,

 

 

David.

 

Email Format

A Leave Letter should be short and crisp. It should give all relevant details related to the leave. The Leave Letter should ideally be addressed either to ones immediate superior or to the HR department. It is always ethical to take prior sanction before proceeding on leave. The letter should clearly state when the employee joins back because the organization will have to make alternate arrangements accordingly. The reason for leave is an important component of the Leave Letter. If there is any assignment the due date of which is approaching, then that too should be mentioned in the letter ensuring that the work is done even during the employee’s absence.

Dear Sir or Madam

The wedding of my sister has been fixed for __________ (date). Since I have to go to my hometown _____________ (name of town) to attend the wedding I am requestingfor leave of 10 days from ________ (start date) to _____________ (end date),

I would request you to please sanction the leave at the earliest because I also need to book my train tickets well in advance.

These leaves may be deducted from my ______________ (Casual/Sick/Earned) leaves.

I have completed all projects that had to be submitted and there is nothing pending or due till I return.

I will be sending the wedding invitation to all of you just before I leave. My family and I would be delighted if all of you attend the wedding and bless the newly wedded couple.

Thanking you in anticipation

Best regards,

 

(Name of the applicant)

 

Leave Letter Generator

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Comments

1 Comment

Jenevy

Hi

Please kindly forward to me a write-up no how to inform my boss about my traveling on Christmas.

Thank you


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