An employment rejection letter is a formal letter written by a Human Resources representative or official to someone who has applied for a position in one of the departments and failed to get the job. Such letters basically express regret that the person couldn’t qualify for the job. The letters also wish the person all the best for his future endeavors. Such letters have to be written carefully as they have to let the individual down gently without hurting him. The aim of the letter is to make it clear to the idnivudal that what he had was currently not what the company was looking for, and therefore, the job had to be given to somebody else.
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Employment Rejection Letter Writing Tips:
- Always be extremely courteous. The person is going to be unhappy as it is that he didn’t secure the job he had applied for. Therefore, be sensitive in your approach to ensure you don’t hurt the person’s sentiments.
- Clarify that the person’s credentials were impressive and good but that they weren’t what you were looking for right now.
- End the letter in a short paragraph or two. Do not elongate it much.
Employment Rejection Letter Template
From,
_________
__________
______
Date-
To,
________
________
_________
Subject: Employment rejection
Dear Mr./Ms.________,
We at _________ [mention name of company] are very sorry to inform you that we couldn’t accommodate your application into our list of vacancies as of this moment. We’re sure you are better suited for another job in our company or in any other organization. We urge you to reconsider your credentials and requirements and reapply for the position you think appropriate.
We wish you all the best in your endeavors.
Regards,
_______ [Name and designation]
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Employment Rejection Letter Sample, Email and Example/Format
Sample
From,
_________
__________
______
Date-
To,
________
________
_________
Subject: Employment rejection
Dear Mr./Ms.______,
In relation to the interview you gave on the 15th of this month, we are regretful to inform you that we couldn’t employ you for the post of Sales Executive as we felt your credentials weren’t suitable enough for the job. The situation as well as the others who had applied compelled us to decide on another applicant who had applied.
This does not in any way imply that your credentials were not good enough. It’s a simple thing of them not being the right thing for us as of this moment. There is nothing to stop you from applying for other, better posts in our company. We admired your application and thought it was very good. We would be glad to have you as an employee in our company and we urge to find a post more suited for your credentials and then apply again.
Keep trying, never give up.
We wish you all the best.
Regards,
___________
Email Format
From
Manager,
Company name,
Address.
Application number
Subject: Selection to Operation Manager
Ref: Your Application dated (date)
This is in reference to the application dated to for the post of manger operations. It is with regret we inform that your skills and qualification doesn’t meet with the requirement of the HR dept.
We want to clear that it in no way explains that you are not capable for the position. We are sure you will have a better opportunity in a different company. You have all the skills and abilities for joining any organization. We had number of qualified candidates and it was very difficult to make the decision. Finally we selected a candidate who was equally qualified as you are and his skills matched the requirement of our department.
We thank you for your interest shown in the company and taking time to come for the interview.
Best wishes for you future.
Sincerely,
Your name.
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