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Request for Quote Letter

This type of business letter is written to request quotations from manufacturers. Through this letter you can send your requirements to them and ask for the quotations regarding the same.

In the quotation request letter, you can also mention your urgency regarding the quotation. You can also mention in the letter about the quantity estimated to be ordered so that they can send you a better price quotation.

Use the following tips to write sample letter for quotation submission, or take the help of provided examples, template and email format to write quotation request letter.

  • First and foremost it is vital to mention the mode of business you are doing and then list your requirements accordingly.
  • The tone of the letter should be formal so that it should reflect your professionalism.
  • Letter should be brief and concise.
  • Once you are through writing the letter, please go through the letter again to make amendments, if needed.

Request for Quote Letter Template

Use our free Request for Quote Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

To,
_______________
_______________

Date (Date on which letter is written)

From,
_____________
_____________

Sub:______________________________

Dear Mr.____________,

This is to bring to your kind attention that we are running a ___________________ plant in ___________________ area. We would be very grateful to you if you could provide us the quotation of the following parts on urgent basis. We would be requiring ___________pcs  in the initial state. Please find below the details:

Sno                              Product Description                                        Quantity

We have recently got such a big order and your promptness in sending us the quotation for the above mentioned products will definitely benefit both the companies.

I hope to have an early response from you.

Yours sincerely,

(____________________)

Download Template (Doc and PDF)

Word Filepdf

Request for Quote Letter Sample, Email and Example/Format

Sample

To,
_____________
_____________

Date (Date on which letter is written)

From,
____________
____________

Sub: Requesting for quotation

Dear Mr. Thomas,

This is to bring to your kind consideration that we do assembling of manufactured auto parts in Mercedes and BMW. Our plant is situated in New Jersey Industrial Division. We are in urgency of the following parts mentioned below for BMW.

Sno                              Product                                               Quantity

1.                                 Wipers                                                 1000

2.                                 Side Mirrors                                        1000

3.                                 Head lights                                          1000

We would request you to kindly consider this matter as urgent and send us your quotation with terms and conditions regarding payment at the earliest as we are in the process of completing our deadline. We would be placing a minimum order of 1000 pcs. each.

Your prompt action is this regard would be highly appreciated.

Yours sincerely,

___________

Mr. Peter Pereira
Senior Manager
Sterling Automotives

Email Format

This letter requests a quotation on some required products by a company. The products requirements are given while requesting for each unit product’s sale price. A prompt reply is requested due to the urgency of the matter. A projected acquisition target is also given to envisage the volume of business from this collaboration.

Re: Request for quotation letter.

Dear Mr. Pickering

We understand that your company manufactures some products that fit our business requirements, and would like to request a quotation on the following items. We would appreciate your sales quotation of the listed items below before the end of the week for our acquisition consideration.

Products                                    Description                                 Unit

Plastic base                           For Cooking Utensils

Teflon base For Pans and Pots

Stainless Steel                            For Storage Containers

Please note that CookWell Ltd would require a monthly 1000 units of each item requested above. As we are rushing for a confirmed order, we would appreciate a prompt response from you before the mentioned deadline.

We hope that this can be the start of a long lasting business relationship.

Yours Sincerely,

__________

Sandra Bally
Production Manager
CookWell Ltd

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