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Accept a Resignation Letter

When an employee submits his or her resignation, the person in charge will respond by sending an acceptance letter. It is written to the employee confirming that the resignation is being accepted.

  • The tone of the acceptance letter should be polite.
  • Good traits of the employee should be stressed in the letter.
  • The language should be simple and easy to understand.

Accept a Resignation Letter Template

Use our free Accept a Resignation Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.



__________ (employee’s name)

__________ (employee’s address)




______________ (Your name)

______________ (Your address)


Date __________ (date of writing letter)

Dear Mr. /Ms________ (name of the concerned person),

This letter is to inform you that your resignation from the post of___________(mention designation) has been accepted by the company.

You have played an important role in the growth of the company. You grew along with company, from an executive to managerial level. You have motivated your team members to do their best and all your team members are sad because you are leaving. We enjoyed the moments we all shared in this company. The time you spent in the company is memorable for you and your team members.

Your contributions to the company are highly appreciated. It is difficult to find people like you who are committed and sincere. Your hard work has helped you in your success all through.

As per the company policy, the HR department will settle all the dues before you leave the company.

We all wish you good luck for all your future endeavours.

Yours Sincerely,


___________ (Your name)


Download Template (Doc and PDF)

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Accept a Resignation Letter Sample, Email and Example/Format



Mr. Ravi Prakash,

Marketing manager,

Reliance Industries Ltd.,


Dear Mr.Prakash,

This letter is to inform you that your resignation from the post of marketing manager is accepted. It is effective from 30th October.

You have been an asset to the company and you proved your worth with your hard work and dedication. Our company will definitely miss working with you. You strengthened the team and motivated the team members to perform their best. Your work was always appreciated and you gradually rose from the post of executive to manager.

Your stint with our company is memorable and we all enjoyed working with you. You also played your role in the growth of the company. You grew along with the company and it is good to see the growth of your team.

We genuinely appreciate the contributions you have made to the company. According to the company rules the HR department will settle all your dues before you leave the company. We thank you for giving prior notice to the company.

Wish you good luck for your future endeavours,

Yours Sincerely,




Ram Malhotra


Email Format

Dear Name,

It’s with great regret that I accept your resignation from the position of (job title/department/division as applicable) effective from (date of effective resignation. Everyone in the department has enjoyed working with you. You have been the strength of the team; your work was always appreciated but every one from the department. It’s very difficult to get a determined and dedicated employee like you.

It was wonderful working with you and getting to learn from your valuable work experiences .I can never forget how we enjoyed each moment of service together. We have seen all the ups and down together but with you I felt I could face any problems with strength and confidence. I know the team will not be the same without you am sure that you will excel in your work wherever you join.

According to the policy of the company your notice period ends on (last date of the notice period given by the hr department. We appreciate the contributions you have made and thank you for giving proper notice.

I wish you good luck for your future endeavors.

Yours sincerely,

Your name.


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