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Copy of Resignation Letter

An employee submits a resignation letter when he or she wants to resign from the company. The reason for leaving the company can be explained in the letter. As a request is being made, the tone of the letter should be gentle.

  • Any resignation letter is a formal letter and hence the words and phrases should be chosen very carefully.
  • The language should be simple and easy to understand.
  • The content of the letter should be straightforward and precise.

Copy of Resignation Letter Template

Use our free Copy of Resignation Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.



__________ (employee’s name)

__________ (employee’s address)




______________ (Your name)

______________ (Your address)


Date __________ (date of writing letter)

Dear Mr. /Ms__________ (name of the concerned person),

This letter is to inform you that I am resigning from the post of______ (mention post) from our company. I got an opportunity to work in__________(name of new company) and I hence decided to quit.

I take this opportunity to thank all my colleagues and the management who were very supportive and helpful. My tenure for the past___________(duration) has been rewarding. I have learnt to face new challenges during my stay here in this company.

It was a tough decision for me to resign from the job. I have considered various options and decided to move on. My family members feel that I should learn to take up new challenges and grow professionally and personally.

I wish all the staff members and the management a great future.

Looking forward to hear from you,

Thanking you,

Yours Sincerely,


_________ (Your name)


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Copy of Resignation Letter Sample, Email and Example/Format



The Manager,

HR Department,

Country Club India Ltd.,


20th October, 2013

Dear Sir,

This letter is to inform you that I am resigning from the job as PRO in Country Clubs and I have decided to take the opportunity to join Club Mahendra Holidays Ltd.

My tenure here in the company for the past two years has been very rewarding and I am thankful to all my colleagues for their continuous support. I grew professionally and personally in the company.

It is tough decision to resign from this company. My family members feel that I should take up new challenges and widen my experience. I hope I have taken a right decision.

The management of this company always recognizes hard work and suitably rewards the employees. I sincerely thank the management for their encouragement.

Please accept my resignation and consider this letter as one month notice period. If there are any other formalities to be completed, please let me know.

Looking forward to hear from you,

Thanking you,


Yours Sincerely,



Rajan Pillai


Email Format

Writing a resignation letter is important for the person who wants to leave a company in professional manner. If you want help in writing this letter then here given is the copy of resignation letter. The gentle letter regarding submission of resignation, telling about the new change and thanking for the guidance and experience gained in the old organization. This is the fundamental way to write informative and suitable letter to meet the required factors significantly.

Dear Sir:


I take this opportunity to intimate you please accept my resignation from the position, which I hold at Hills’ Holiday Resort. As I have to join there on 27 August, therefore I have to leave on August 26, 2010.

I have been offered a better position at Paramount Resorts and Clubs. I am grateful for the valuable guidance and experience that I gained while working under your command in this Resort. I will always appreciate the valuable guidance I learn from the seniors.

You can contact me for my assistance if required, so that the new person may take over my responsibilities comfortably. My email address is and my telephone contact is +91 392409 for your convenience.

Yours sincerely,


Robin Wadhwa


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