To find out the status of any pending quotations, tenders or business dealings, etc. we used to write letters which are known as Follow after Quotes Letter. A letter written as a reference to any previous proposal, correspondence, etc., comes under this category of a follow after quotes letter. Like any other letter, this letter must specify the purpose for which it is being written and also must see to it whether the matter can further proceed.
Since it is a business letter, you have to be careful while writing this letter. If you don’t have any idea about how to write a follow after a quote letter, its better to seek help from someone who knows more about it, rather than making it a flop which can later affect your further future business dealings. So, to write a letter like this, you must be prepared and confident to deal with the matters concerning the same.
Follow after a Quote Letter Writing Tips
- It is a formal letter, and hence the language used should be clear, simple and easy to understand.
- The content should be up to the point and precise.
- The letter should remind about the quote given by your company.
- Since it is a business letter, you have to recheck the same for any grammatical errors or spelling mistakes, and corrections must be made, if necessary.
Follow after a Quote Letter Template
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From,
____________ (Your name)
_____________ (Your address)
______________
Date __________ (date of writing letter)
Subject: To know the status of the tender no.________
Dear Mr.________ (name of the concerned person),
This letter is with reference to the telephonic conversation that we had on________ (date) regarding tender no.________. We would like to inform you that we have completed all the formalities required from our side related to the procedures. We would like to move on and we need your support at the earliest.
We shall wait for your instructions regarding the same. We would like to close the deal at the earliest without making it much complicated.
We assure you that there won’t be any delay from our end. Our staffs are trained in all the aspects of delivery and installation of the equipment.
Looking forward to hearing from you.
Thanking you,
Yours Sincerely,
_____________ (your name and designation)
Sample Letter
From,
Mr. Bharat Singh,
Infotech Ltd,
Hyderabad.
To,
Mr. Ravinder Gupta,
SQL Solutions,
Mumbai.
25th September 2013.
Subject: Follow up letter for the tender transaction details: GIL 76895
Dear Mr.Gupta,
This letter is concerning the telephonic conversation that we had for enquiring the status of the tender no GIL 76895 which was issued on 7th September 2013. We want to reiterate the fact that all the necessary formalities from our side have been completed.
Your company has a reputation in the industry, and we are eager to start working on this project with your support and cooperation. We want to complete the project within the stipulated period without any delay. We also assure you that there will not be any delay from our end. We have trained staffs who are capable of dealing with all the requirements.
Looking forward to hearing from you.
Thanking you,
Yours Sincerely,
Bharat Singh
Email Format
The following is the Email Format that should be followed for a ‘Follow after a quote letter.’
From: name@email.com
To: name@email.com
SUBJECT: Follow up a letter for transaction details of tender number BQC 456875.
Dear Mr. Sehwag,
This is concerning our telephonic conversation and also about the above subject; to enquire on the status of the project tender number BQC 456875 that was issued a few weeks ago. Sir, having dealt with the necessary formalities to complete the business above deals on the supply of required equipment, without any delay for some developmental projects at the best-quoted prices, we seek forward for your concerned response at the earliest to strike a deal as per your convenience.
Looking forward for your positive response.
Thanking You,
Yours Sincerely,
(Name of the sender)
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