Announcement letters are written to people whom you want to inform about some news or something that happened to you. The letter would represent the particulars related to reason, intention or any public notice to put up with the legal concerns and terms & conditions related to it.
These letters should have a tone according to the type of announcement. Writing this letter is of utmost importance as the recipients must know the things that are currently going on, in your life and it helps maintain healthy relationships with them. All people close to a person must come to know about a significant event that happened as soon as possible and delay which may render them feeling ignored.
It’s a good gesture to keep your close friends and loved ones in the loop and share your happiness or any other news. This letter should be comprehensive and casual. It should make use of polite language along with a positive tone. Finally, they should be given updates regarding that particular announcement.
Table of Contents
Announcement Letter Format Writing Tips
- The purpose of the announcement should be mentioned firmly, and the letter should be detailed accordingly
- The tone of the letter depends on the purpose. It may be casual/formal depending on why you’re writing or to whom you’re writing
- The tone of the letter should be according to the purpose of the announcement
- Finally, thank them(if required) & provide any further details that they should know
Announcement Letter Format Template
Use our free Announcement Letter Format to help you get started.
From
_________
_________
Date
To
_________
_________
Subject: (Write the Purpose of Announcement)
Dear ______(Name of Recipient),
How are you and everyone at home? I and Anjali are doing great.
You know how I always wish to be a businessman in multiple nations. Yes, that dream of mine is going to be fulfilled soon. Business has been doing great for me in India for the last five years, and I feel there’s a growing market in Australia, New Zealand, and Holland. It was Dad’s idea, and I think it’s going to do wonders as we all know how much deep analyst he is.
I am writing this letter to inform you that I will be moving to New Zealand for two years to expand my business there. I feel your expertise can help me so much and earn us both rich benefits. I don’t understand why you’ve always wanted to be a 9 to 5 person. I reckon you give this a thought and join me soon. Golden opportunities will not knock your door so many times. I understand that you have your family issues but trust me it won’t take much of an effort as much as your thinking. My gates are always open for a true friend like you.
By the way, I met Ankush and Viraj last week, and they said you couldn’t make it because you were out on a business trip. Anyways, we’re planning a reunion on 23rd this month, and I want to see you there.
Don’t worry its just a matter of 2 years, mate! I’ll be leaving on__[Mention Date]. I want you to come to see me off at the airport. My flight departs at 10:00 AM.
Don’t worry I will keep in touch & I hope you will too. See you soon.
Yours Truly,
Name
Sample Letter
From
Sunil Joshi
Vikas Apts, Parle(E)
Mum-45
Date:23/04/12
To
Sachin Vikam
Mastani Chawl
Batra Rd, Road 6
Indore-56
Dear Sachin,
Hello, my friend! How have you been and how are little Sanaya and your wife? Anjali and I are doing great here.
It gives me immense pleasure to give you the news that my son Vikram has cleared the IIT Entrance exam and he will start his Course at IIT-Bombay next month.
This news is indeed a moment of joy for the whole family. You know, it was his as well as our dream to get admission into IIT.
On this happy occasion, we have kept a small reunion for close family & friends next month. I’ll let you know the venue and timings soon. We want your blessings to be with Vikram always.
Yours truly,
Sunil
Email Format
Following is an email format for the announcement letter.
To:hardikadakia6@gmail.com
From:Maheshkothari43@gmail.com
Subject: Announcement of Vikram’s IIT Exam Clearance
Dear Mr. Hardik,
It gives me immense pleasure to give you the news that my son Vikram has cleared the IIT Entrance exam and he will start his Course at IIT-Bombay next month.
This news is indeed a moment of joy for the whole family. You know, it was his as well as our dream to get admission into IIT.
On this happy occasion, we have kept a small reunion for close family & friends next Saturday. I’ll let you know the venue and timings soon. We want your blessings to be with Vikram always.
Warm Regards,
Mahesh Kothari
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