A promotion is nothing but an advancement of an employee within a company. It is a reward for the employee’s excellence in the tasks and responsibilities allotted to him/her. It is usually accompanied by an increase in responsibilities and a higher remuneration. Depending on the size of the department and or the company, the way the promotion is announced varies. In certain scenarios, an employee’s promotion may be announced during a meeting or an event.
However, the most preferred and widespread medium is by sending a letter to the concerned employee with the relevant information about his impending promotion, as well as a notification to those concerned within the department where the employee works.
A promotion is a reward for excellence at work, and as such, this professional letter should make the recipient feel the same. The Promotion Announcement Letter is normally written and sent by a member of the management or those within the concerned department.
Employee promotion letter must have all the relevant details regarding the promotion such as the new designation, responsibilities and the increase in salary if any. It should also applaud the recipient for his/her excellent performance and encourage the person to perform better in the future.
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Promotion Announcement Letter Writing Tips
- As this is an official letter, the language used must be formal.
- The letter must convey that the employee’s work is being noted and appreciated by the management.
- It should contain all the relevant details regarding the promotion.
- The letter should be brief and concise.
- Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.
Promotion Announcement Letter Template
Use our free Promotion Announcement Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
___________
___________
___________
___________
Date ___________(Date on which letter is written)
From,
___________
___________
___________
___________
Sub: ___________
Dear Mr/Ms ___________(Name of the person),
We recently received your application for promotion to the post of ________________ (Job title) and while there was no shortage of worthy candidates, the management has unanimously agreed to accept your application. It is my great pleasure to inform you that you have been chosen for the promotion, owing to your exceptional performance and record over the past few years.
From the next quarter starting from ________________ (date), your job designation will be that of ________________ (Job Title), and your new salary will be ________________ (amount).
I would like to extend my congratulations on behalf of the management, and we hope you continue to prosper at our company.
Regards
___________
Sample Letter
To,
Mr. Norman Bates
Maintenance Engineer
XYZ Switchgear Inc.
Atlanta
Date ___________(Date on which letter is written)
From,
Michael Caine
Human Resources
XYZ Switchgear Inc.
Atlanta
Subject: Promotion Letter
Dear Mr. Bates,
I am writing this letter with regards to a request for promotion which was submitted last month. The application was submitted on your behalf by your department on the grounds of exceptional performance and work ethic. After much debate and monitoring, the management has decided to agree to your department’s request.
It gives me great pleasure to inform you that with effect from 1st May 2017, your official designation will be Senior Maintenance Engineer. In addition to the new post, the management has decided to increment your current remuneration by 15%. Once again, I would like to extend my congratulations to you, and I hope you maintain your impeccable standards at our company. Employees like yourself are highly valued by the management, and we hope to see excel in the future.
With Regards,
Michael Caine
Email Format
The following is the Email format to be followed for writing a Promotion Announcement Letter.
To: name@email.com
From: name@email.com
Subject: Promotion Announcement Letter
Dear Patrick,
I am writing this letter to inform you that your application for promotion has been accepted. Citing your work ethic and consistent performances, the management has decided to promote you to the position of Branch Manager.
Your new job designation takes effect from 1st March, and you will be taking over from all the required duties. With regards to your new position, the management has decided to provide a 20 percent increment to your salary, in addition to which you will receive a separate housing bonus. On behalf of the entire management, I would like to congratulate you, and we hope you continue your outstanding work at the company.
Regards,
Blake Thomas