The announcement of a company representative visit letter is a letter written in order to make an announcement of a representative for a visit which can be related to sales, accounting etc. Whenever a representative visits another company, the manager has to inform about his or her appointment to the customers of that area. The letter works as a platform through which the visitor is introduced to others. It includes the name of the representative and talks about his or her skills, qualities and work experience. This helps the customers in knowing the representative before starting a professional relationship with him or her.
In the end of the letter, mention a line saying that the representative will contact and fix an appointment to meet the recipients of the letters personally. This letter is a way to make the company familiar with the representative. If you want to write an effective letter to announce the visit of company representative then below is the sample of letter for your help.
The announcement of company representative visit Letter Writing Tips
- Write all the required details like the date, time of the visit and re-check that it does not clash with the company’s schedule.
- Ask them to mention another date if the one you suggest is not convenient for the company/organization the representative is to visit.
- Write some details about your company. Write the company has a very good name in the industry and the aspirant is surely going to get benefited from the visit.
- Mention brief details regarding the representative who will be visiting the company.
- The letter should be written in a formal manner, should be concise and positive.
- Always be well mannered and gracious in your tone.
- Don’t force or plead. Might make you sound desperate. Request and if they decline the request accept it graciously.
Announcement of company representative visit letter template
Use our free Announcement of company representative visit Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_______________
_______________
_______________
Date:_______________
From,
_______________
_______________
_______________
Subject: Company Representative visit.
Dear Mr./Mrs./Ms._____________,
It is my great pleasure to advise you that_____________ [name of new sales representative] will now be representing our firm in your area. ______________[name of individual] has been handling our accounts in_________[locality] for some time and is extremely knowledgeable in the field of ____________[specify]
The company representative is scheduled to visit your office on____________[date] at around___________[time].
In case, of any further query, feel free to contact us at _________.
Thanking You,
Warm Regards,
________________(Name)
_________________(Name of company and designation)
Sample Letter
From,
Robin Rob,
Senior Sales Manager,
Tel Inc.
California – USA.
Date: 3rd March 2019.
To,
Steven Tyler,
General Manager – Sales,
Zydus Medicos,
California – USA.
Subject: Company representative visit.
Dear Mr. Tyler,
It is my great pleasure to inform you that Mr. Jacob Black will now be representing our firm in your area. Jacob has been handling our accounts in Boulevard Road for some time and is extremely knowledgeable in the field of medicine.
The company representative is scheduled to visit your office on the 5th of March at around 11:00 am.
In case, of any further query, feel free to contact us at robin@telinc.com or at 49876532154.
Warm Regards,
Robin Rob.
Senior Sales Manager.
Tel Inc.
Email Format
Below is the sample of the announcement of company representative visit letter for your reference.
To: name@email.com
From: name@email.com
Subject: Company Representative visit.
Dear Mr./Mrs./Ms._____________,
It is my great pleasure to advise you that_____________ [name of new sales representative] will now be representing our firm in your area. ______________[name of individual] has been handling our accounts in_________[locality] for some time and is extremely knowledgeable in the field of ____________[specify]
The company representative is scheduled to visit your office on____________[date] at around___________[time].
In case, of any further query, feel free to contact us at _________.
Thanking You,
Warm Regards,
________________(Name)
_________________(Name of company and designation)