A Job Promotion announcement letter should be concise. The tone of the letter should be formal and must serve as a formal information notice given by the management. An announcement letter may take various forms depending upon the purpose of the announcements.
An announcement letter serves as a formal notice given by the organization to all its members, to ease the process of communication. It should contain details regarding the individual being mention, like their previous designation, the new designation, qualifications, etc.
The organization may issue an announcement letter if a new employee has commenced work. This serves as a formal introduction to all existing members of the organization. Look below for tips on how to write an announcement letter:
Table of Contents
Tips For Writing An Announcement Letter
- An Announcement Letter, if official, should be in two copies. One addressed to the individual whose promotion or achievement is being announced and second addressed to the whole office informing them of this announcement.
- It should be simply worded.
- An Announcement Letter should be short and crisp.
- It should highlight the reason for the announcement along with its result.
- The official Announcement Letter should always be on the company’s letter head.
- It should only be concerned with the announcement and should not have any details irrelevant to the announcement.
- Grammatical errors and typographical errors should be minutely checked.
- Points in the letter that need focus should be bolded and highlighted so that the content of the letter is clear to everyone.
Template For An Announcement Letter
Use our free Announcement Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
Date: _____ (Date on Which Letter is Written)
Subject: Announcement Letter.
Dear _____(Sir or Madam),
It is with great pleasure that we announce that Ms./Mr. ___________ has been promoted to ____________ (give designation) with effect from _______ (date). S/he will now be reporting to Ms./Mr. _____________ (name of superior). Ms./Mr. ____________ (name of the person who has been promoted) will be handing over her/his existing charge to Ms./Mr. _________ (name of the person who is taking over the previous designation’s charge).
Ms./Mr. __________ (name of person promoted) was among 15 candidates shortlisted for the post and has been selected after a rigorous round of selection process. Her/his qualifications and experience along with the interview results helped us make a choice.
We wish Ms./Mr. __________ (the person who has been promoted) all the best and success in her/his new role.
(Name & signature of the signing authority)
First Lady Street,
Lady Bird Obama
Second Lady Street,
Dear Ms. Lady Bird Obama,
It is with great pleasure that we announce that Mr. Raj has been promoted to Senior Manager with effect from January 10, 2017. He will now be reporting to Mr. Kamal. Mr. Raj will be handing over his actual charge to Ms. Shilpa.
Mr. Raj was among 15 candidates shortlisted for the post and has been selected after a rigorous round of selection process. His qualifications and experience along with the interview results helped us make a choice.
We wish Mr. Raj all the best and success in his new role.
CEO, Utopia Lane Enterprises
The following is the Email Format to be followed for an Announcement Letter:
SUBJECT: Announcement Letter.
It is with great pleasure that we announce that Ms. Myrtle T. Jones has been promoted to the post of Head of Content Creating with effect from 10th April 2017. Ms. Myrtle Jones will be handing over her actual charge to Ms. Marie Stanley.
Ms. Jones was among 15 candidates shortlisted for the post and has been selected after a rigorous round of selection process. Her/his qualifications and experience along with the interview results helped us make a choice.
We wish Ms. Jones all the best and success in her new role.)
Barbara D. Vesey
Head of HR