Letter of Announcement is written to announce some important event or special occasion that the concerned person should know about. An announcement letter can be formal as well as informal. For official i.e., business Announcement letters it can be for the announcement of a new service or policy or upcoming meeting or ceremony in office, etc. The informal Announcement letter can be written for announcing the wedding or engagement of couple, the birth of the child or pooja at home, etc.
An announcement letter is addressed to the prospective customers, client associates, existing customer base to retain by announcing to offer them exclusively limited period schemes & packages, etc. This would designate the intention of offering exciting offers in a profitable sense. The letter should state the exact event, its reason, time and date of the event and any other necessary information. To get some more idea, below are Tips, Sample, Template and Email Format.
Letter of announcement tips:
- Write only what is important, dont beat around the bush.
- For business announcement letter the tone should be formal, and the letter should be not more than one page.
- There should be no grammatical error or spelling mistake, i.e., proofread your letter.
- Mention all the Important facts.
- The letter should be exciting and Positive.
Letter of Announcement Template
Subject: Letter of announcement
Our company _____________________(name of company) is so happy and proud to announce its__________________(anniversary/birth years). This is happy moment for everyone associated with__________(name of comapny).
Enjoy the Free snacks and exciting games while browsing the store as there is the sale of flat 50% on all the fresh stock on 30th September from 9 a.m onwards. ______________________(mention how long the journey was and it is only possible because of companys customer and staff)
________________________(thank them for being the part of your company). _________________(write about how there presence will make you happy).
Letter of Announcement Sample:
Friends & Company Inc.
1st Sept’ 2010
Subject: Inform about exciting business offers.
Dear Mr. Potter;
We find esteemed pleasure to declare for our privileged customers like you; that we are making avail special festive season cent percent discount & concessions on all the orders & tenders for the classic range of products & also for the new range launched for the months from 15th Aug to 30th Sept only. It’s not unlike any renovation or left stock sales. Instead of having increased initially & subsequently discounting never fits in our principles. Once again we insist you place any orders during the above mentioned period which will be flattered at the unbeaten lower rates.
Further to inform you that, for a very limited period, we are dropping down the prices on all items from the catalog. Please do take benefit from the offer by ordering larger quantities, or heavy shipments, to make the most of it in these economic days. Looking forward to your positive response.
For Friends & Co.
Letter of announcement Email Format
Subject: An Announcement Letter for Meeting
Dear Mr. Divyesh,
I would like to officially announce a Business meeting on 3rd October 2018, at 5 pm. the meeting will be conducted at the conference hall of the united 21 building. The purpose of the meeting is to discuss the changes in the company’s policies.
Please make sure you come on time. The agendas such as
- Staff Salary
- Termination of employes
- Safety policies, etc
will be discussed.
If you want to add anything in the list, please contact me before the meeting.
Mr. Mahesh Shinde