You know you have a good cause worthy of support, but writing a charity letter for a foundation that convinces potential donors of this is not always easy. Start your letter with something that will captivate the reader: a bold question, statement or story of a specific person or situation that your charity has helped. Telling a story and creating a scene is one of the most successful ways to get your message across. It gives the reader a glimpse into your world and reminds them why your mission is so important. Research shows that telling donors what their last donation achieved before asking for another gift is the key holding onto your donors and moving them up the donor pyramid.
Also, in order to show the donor that their donation is important, you may also want to state the impact of not acting. For instance: “Every donation is important and the need is always great. Without donations like yours, more children will have to go without; without shelter, food and clean water.” You have to be very careful, however, not to sound like you are whining. If the message focuses too much on negative impacts, it will be a downer and will be much less effective.
Table of Contents
Tips for Writing a Charity Letter for foundation
- The letter must be formal.
- If you are writing to previous donors, be sure to thank them for their previous contributions and tell them that they are still needed; that you require their help to keep your services going.
- Make sure to thank donors in advance. It subtly assumes that they will contribute to the cause and shows that you have faith in them to do the right thing.
- Before forwarding the letter, recheck for spelling mistakes and grammatical errors and correct it if necessary.
Template
Use our free Charity Letter to help you get started. If you need additional help or more examples, check out some of the sample letters given below.
From,
___________
___________
____________
Date_________(Date on which the letter is written)
To,
__________
__________
___________
Subject: Charity for foundation
Respected Sir/Madam,
The ___________(Name of the foundation)is a foundation established by ____________(mention who introduced it) in the country __________(mention the aim of the foundation and the year of establishing it.
In this light, we would like to solicit any help your good office can extend to our scholarship program. We have had ________(mention the number of scholars) scholars in the past who have already graduated. Your contribution could help us send more individuals to school in the hope of improving their future and the nation as well.
Thanking you,
Yours Truly,
__________(Name and Signature of the sender)
Charity Letter Sample
From,
Ms. Garima Dhatt,
Education for the Poor Foundation,
12 Station Road, Lucknow.
Date: 16th March 2010
To,
Mr. Nadin Dhar,
Colony Kanpur Road, Aashiana
Lucknow – 226012
Subject: Charity for foundation
Dear Mr. Dhar,
The Education for the Poor and Needy Foundation is a foundation established by philantrophists in the country who see education as the means to uplift the lives of the poor and needy and the path to national development. Put up in 1990, our basic program is sending poor but deserving children to school through a scholarship program. We also donate books and other school materials to schools in the country.
In this light, we would like to solicit any help your good office can extend to our scholarship program. We have had 1,000 scholars in the past who have already graduated. Your contribution could help us send more individuals to school in the hope of improving their future and the nation as well.
Thank you. We earnestly hope for your support.
Respectfully,
Ms. Garima Dhatt
Email Format
The following is the Email Format that must be followed while writing a Charity Letter for Foundation
To: name@email.com
From: name@email.com
SUBJECT: Charity for foundation
Dear Mr./ Ms/ Mrs.__________(Name of the recipient),
The ___________(Name of the foundation)is a foundation established by ____________(mention who introduced it) in the country __________(mention the aim of the foundation and the year of establishing it.
In this light, we would like to solicit any help your good office can extend to our scholarship program. We have had ________(mention the number of scholars) scholars in the past who have already graduated. Your contribution could help us send more individuals to school in the hope of improving their future and the nation as well.
Thanking You,
Best Regards,
_________(Name of the sender)