Charity is a voluntary, monetary payment or benefit given by an individual or anybody to those in need. Charity is usually done by people who are well off and those who can actually afford to go an extra mile for someone’s need. Donation not only benefits the person who has been given the privilege but also the one who donates. It increases social standing, reputation and gives a sense of accomplishment to some.Not always people know how and where to donate, thus some organizations actually take an extra step and organize events or collect funds to help those in need. A charity donation letter is addressed to any organization, company or a person, to donate money for relief work or to help those people who are in need of funds.
The letter should be genuine and be dispatched with necessary proof so that the recipient is convinced of the genuineness of the letter. The donated materials or amount is usually dispatched along with the letter and therefore, the letter should contain the name and address of the recipient and clearly mention the cause for which the donations are being made. A Donation Letter is also written when asking for donations.
Donation Letter For Charity Writing Tips
- It depends on the donor whether they wish to reveal their identity or whether they wish to remain anonymous.
- When the letter precedes the actual donation it is advisable to mention the means of donation.
- The letter should be used to communicate with the charity and not as a means to praise the donor himself.
- Don’t forget to mention the cause for which you are making the donation or asking for one.
Donation Letter For Charity Template
Use our free Donation Letter for Charity to help you get started.
Date: _____(date of writing the letter)
Subject: ________[Mention the subject]
Dear [Mention the name of recipient]
I am _________[Mention your name] and I am writing this letter to inform you that I would like to contribute to your organisation, an amount of ________ [Mention the amount you are donating]. After learning about your organisation’s role in helping the physically challenged people by __________[ Mention what the organisation does to help], I was deeply moved. I wanted to lend my support to you in whatever way possible.
The work done organisation is praiseworthy and commendable. I would call you later to discuss about how and where the donation is to be made. Please feel free to ask me for any other ways in which I can help your cause.
name of the Sender
Harvard School of Secondary Education.
26 January 2017
Sandra R. Mcmunn
3924 Archwood Avenue
Decker, WY 59025
Subject: Donation for poor children
Dear Mrs. Mcmunn,
I am Michael Cromwell and I am the principal of Harvard Secondary School of Education. Our school has a strength of 800 students. We at Harvard help poor students by awarding scholarships every year. The scholarship can be given only if there are funds available. The scholarship is named after the person or organization that sponsors the amount. The scholarships are awarded in our annual award function.
I request and hope that you will help us as per your convenience or in anyway possible. The amount donated will help the children fulfill their dreams.With this letter, I have attached our school’s photos and related documents. Our school has been running for the past twenty three years and is one of the oldest schools in town. I hope for a response from your end.
The following is the Email Format that should be followed while writing a Charity Donation Email.
Subject: Donation for underprivileged children.
Dear Mrs Mcmunn,
I am _____(mention your name)and I am the ______(mention your designation and association with the organisation). Our school has a strength of ____ (number of students)students. We at _____(mention the organisation)help poor students by awarding scholarships every year. The scholarship can be given only if there are funds available. The scholarship is named after the person or organisation that sponsors the amount.
We have a different range of scholarships to choose from. Every year there is a function organised by our school where we award these scholarships to the deserving students. In this respect, I request and hope that you will help us as per your convenience or in anyway possible. The amount donated by you might help a child fulfil his dreams.
Name of the Sender