A Donation letter is a letter written by an organization or an individual to business people/ welfare society by fund request. If it is an individual person he writes this letter to a welfare society for fund request as the welfare society basic motto is to provide service. If they find the reason is a valid one the society itself will take the full responsibility in helping. So basically this type of letter is intimating the society where they should be needed. On the other hand, the letter is written by an organization to company head mention the purpose of the donation and how that person is resourceful to them.
Most of the Donation letters written by the organization were to known business people, i.e., the people who helped them previously. This is because there will be a mutual understanding between the person and the organization. Hence the organization will have better results, i.e., they will have confidence in receiving the funds. Even if the organization is writing a letter to an unknown business person, they do background search about the person before writing the letter i.e. whether the person has any interest in funding the organizations and whether he had done any social services in the past. Anyways it is better to have some knowledge about the person and his interests before writing a letter for a social cause.
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Tips For Writing The Charity Donation Letter
- Address the person very formally.
- Inform him why you are writing this letter.
- Explain the cause briefly.
- If you are having any prior relationship make him remember.
- If the person helped you many times in your programs express your gratitude.
- Write the details of your program.
Use our free Sample Charity Donation Letter to help you get started.
Date: _____ (Date on Which Letter is Written)
Subject: Charity Donation Letter
Dear _____(Sir or Madam),
I am __________ (mention your name) working as a __________ (mention your designation) in __________ (mention the organization name). The main reason to write this letter is __________ (mention the cause). As the program is a cost effective one we need help from people with great social interests like you. At present situation we are short of funds. So on behalf of the organization I am requesting you to help us in terms of money.
As our organization is fully non-profitable one, we assure that every penny you donate will be used in public interest. The total estimate of the program is __________ (mention the details about money), we kindly request you to come forward and help us. We look up to build a relationship with you in helping the society. If you have any queries regarding this matter you can feel free to contact us, our contact number is __________ (give your contact number). Hoping a positive reply from you.
(Name and Signature.)
The Chief Organizer,
10b, Sriram Nagar,
Our foundation has under taken to help those affected by the recent floods. We would be thankful to you if you provide us with the necessary funds or help in the form of food, clothes, and books or with the help of volunteers who can help us for this cause. You must be aware how many people are affected by the floods. We are trying our best to support as many as we can. However, we need funds and volunteers for this cause. I request all your employees to come forward and contribute freely to the cause. In our earlier projects of this kind, we have received a positive response from your employees, and we look forward to their continuous support and help.
You will be happy to know that last year’s amount was used for the admission of two girl child to the school and also towards the medical expense of another child. It’s because of your help that poor people get support and courage to lead a normal life. I am sure this time also you and your employees would help the foundation in the similar kind of work and support wholeheartedly.
We will be doing this program until we help a maximum number of people, so we cannot say how many days we need your employees. So kindly send them in more number so that we can accomplish the task as soon as possible. You will be happy to know that last year’s amount was used for the admission of two girl child to the school and also towards the medical expense of another child. It’s because of your help that poor people get support and courage to lead a normal life. I am sure this time also you and your employees would help the foundation in the similar kind of work and support wholeheartedly.
Thank you for your time and consideration.
The following is the Email Format that should be followed while writing a Charity Donation Letter.
SUBJECT: Charity Donation Letter.
Dear Mr./Ms/Mrs.______(Name of the recipient),
I am __________ (mention your name) working as a __________ (mention your designation) in __________ (mention the organization name). The main reason to write this mail is __________ (mention the cause). As the program is a cost-effective one we need help from people with great social interests like you. At present situation, we are short of funds. So on behalf of the organization, I am requesting you to help us regarding money.
We came to know that you have very much interest in doing social services, so we request you to help us in this cause. As the total estimate for this program is __________ ( mention the finance details), I hope you will come forward to help us in a big way. If you are having any queries regarding this program you can mail me at __________ ( give your mail id) or contact me on __________ (give your mobile number).
Hoping a positive reply and quick reply from you.
(name of the sender).