This letter is basically written for the sole purpose of getting donors from a specific charity organization to donate some money for a cause. Obviously, a non-profitable fundraiser will be appropriate. When a business organization or a welfare association requires funds to host one or a set of events, they approach people to contribute a certain amount of money or donation in kind. In such situations, a Charity Solicitation Letter is written. Such a letter is received by that organization who wishes to raise money or help in kind to support the cause of that organization which has written the letter. They are normally sent across to the prospective people.
A charity donation letter is addressed to any organization or a charity to donate money for relief work or to help those people who are in need of funds. The letter should be genuine and be dispatched with necessary proof so the recipient is convinced of the genuineness of the letter. It usually contains the materials or amount donated.This letter mentions the request made by the organization and the necessary details of the event or cause for which they require the donation. An effective letter serves as an equally effective approach in bringing positive impression and results, thereby, increasing the chances of fruitful relations in future.
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Charity Donation Letter Writing Tips
- It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.
- Provide all the necessary details – Provide all the details needed for the reader to completely understand what the purpose is and what your plan is.
- Introduce your organization – Talk briefly about your organization and the role played by the organization. Other credentials like credentials of the organization, past success and general information about your organization.
- State your donation clearly– Be sure to state the donation amount clearly. It will be helpful to the recipient to know what donation he will be receiving.
- Always use a professional tone – Remember always to maintain a professional tone when writing a charity letter.
- Thank the reader or organization for their consideration, time and help.
- Always remember to use a positive tone. It helps a lot.
- You can include how the payments will be made to the charity.
- Keep the letter short and simple
Charity Donation Letter Template
Use our free Charity Donation Letter to help you get started.
Subject: ________[Mention the subject]
Dear [Mention the name of recipient]
I am _________[Mention your name], and I write to you because I would like to inform you of my intention to donate [Mention what you are donating]. After learning about your organization’s role in helping the physically challenged kids by [ Mention what the organization does to help], I was deeply moved.
I wanted to make a sincere contribution to your organization. The work done by your organization is praiseworthy and commendable. I would call you later to discuss how and where the donation is to be made. I would like your organization to continue the excellent work you have been doing.
Your City, State, Zip Code
Your Phone Number
Mr. Mark Williams,
AIDS Relief Society,
Subject: Charity Donation Letter
Dear Mr. Williams,
After reading a newspaper article on the charity work carried out by your organization towards the AIDS patients, I would like to make my small donation to your organization, to help the AIDS patients in Africa. I was deeply moved when I read about the present situation of the patients and would like to help them.
I am enclosing a cheque for $2000 with this letter addressed to your charity. I hope this money helps you and your organization to provide the patients with better facilities.
I will inform you about the exact details about the money transfer as soon as the transfer is completed. I would like to thank you again for the wonderful work you and your organization has been doing.
A30, Avenue Apartments,
Dutchess, New York
Helping the people in need is the stately contribution for the society. There are many organizations that are performing very well for the upliftment of the people in need.
But they can do anything with funds, so we must help them by funding according to our limits. When you are sending a donation, write a letter for it to show your interest so that they may feel great for their work.
Subject: Donation For Charity to Orphans.
Dear Mr. Williams,
After reading a newspaper report about the charity work carried by your organization towards the AIDS orphans, I too would like to make my sincere contribution in your relief and development agency, which serves the AIDS orphans in Nigeria.
I am deeply moved by the present situation of these children and keenly interested in doing something for them in any way. I am enclosing a cheque of $1000 with this letter and hope this amount helps you and your organization to uplift and help the needy people.
Besides monetary help, I can forward you the names of some voluntary agencies in my country along with the names of some persons who will help you in this noble cause. In future you are invited to ask any assistance required from my side, I would be grateful if I can be of any help to you and your organization.