Charity is any payment, mostly monetary, that a person, a firm, a business or a trust voluntarily gives to a person in need. Charity payments can be a part of philanthropic activities that a company participates in. Giving charity not only does good for the needy but also enhances the reputation and social image of the company. A charity letter is addressed to any business organisation or to any individual person to help donate money for relief work or to help those people who are displaced by natural disasters or who are in need of funds.
If there is an event arranged for the sake of the charity, the organizers may ask or request for funds using written requests. The letter should gently urge the prospective donors for donations and not pressurise or obligate them in any way. Charity should be funded with money given voluntarily and not extorted with threats or promises of benefit. The letter should be genuine and be dispatched with necessary proof, so that the recipient is convinced of the genuineness of the letter. This letter is usually addressed to people who are in state of providing charity.
Table of Contents
Charity Letter For An Event Writing Tips
- Introduce your organization and the charity event and explain the cause for which the event is organised.
- Clearly state your idea and provide all the necessary details.
- Always remember to use a positive tone and professional tone
- Keep it simple and to the point.
Charity Letter For An Event Template
Use our free Charity Letter for an Event to help you get started.
From,
______
______
______
Date: _____(date of writing the letter)
To,
______
______
______
Subject: ________________[Mention the subject]
Dear [Mention the name of recipient]
I am __________[Mention your name ]and I am a ___________[Mention the your post and organization]. Our organization has been helping poor women by ____________[Mention how your organization helps women]. We have planned to organize a fundraiser to raise money for helping the women who need support and some extra care.
This will be a high profile event and will be attended by the city’s elites. I would like to invite you, to attend this event and support our cause. The event is to be held on ______[Mention date] in _______[Mention venue] from _____________[Time].
Thanking you,
Yours faithfully,
____________
Name of the Sender
Signature of the Sender
Sample Letter
Mr. Vijay Mallya,
69, Hitler road,
German street,
Bangalore, India
27 April 2016
Pradeep Sarkar,
45, Bannerghatta Road,
Bangalore
Subject : Invitation for a charity event
Dear Mr Sarkar,
Our organization, The Social Group is planning to organize a charity event on the 15th of August on account of Indian Independence Day. This event is being organized to raise money for helping orphans. A number of celebrities and dignitaries will be attending this event.
The funds raised will be used in providing education to orphans who can’t afford it. This event offers an opportunity to individuals who wish to help the needy.
The event will also have stalls where you can buy things and the proceeds will be used to help the orphans. On behalf of my organization I would like to invite you to this event. I hope you will grace the event with your presence and generosity.
Thanking you,
Yours truly,
Vijay Mallya
Director,
The Social Group.
Email Format
The following is an Email Format to be followed for Charity Letter for an Event.
To: name@email.com
From: name@email.com
Subject: Charity Event Invitation
Dear Mr ______(name of the receiver),
Our organization, _______(name of the organisation) is planning to organize a charity event on _____(date)on account of ______(mention the occasion).This function is organized to raise money to support ______(who does your organization support). Most of the celebrities from all across India are invited to this event.
The funds raised will be used to provide higher education to students who have the zeal to study and make good of their lives. Our organization has been a regular fundraiser with the help of such functions. We even work towards spreading ________(mention a field) awareness. This charity event offers an opportunity to individuals who want to donate and help the less fortunate.
Our organization also supports women by providing them education and motivating them to work in their fields of interest to help stand on their own two feet. I would like to invite you to this charity auction event on behalf of my organisation. I hope you will grace it with your presence and generosity.
Thanking you.
Yours truly,
_______________
name of the sender
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