A charity letter is written by an individual or a company to another individual or company, providing those details of your work and your goals, and seeking out their help in the form of money or other financial help to help you in achieving your goal and helping the society. A letter is a good way to communicate about your charity work and must be kept brief and to the point.
A charity letter must always give out a brief description of some of your renowned charity works and let the reader know how much their contribution would be valued by your organization. The letter must make the reader feel connected to your organization and feel special by knowing how much you value their support and contribution. A brief about your plans must be mentioned in the letter, and the donor must be made aware of how you plan to make the best use of any contribution that they make to your organization.
Charity Letter Writing Tips
- It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.
- Provide all the details necessary for the reader to completely understand what the purpose is and what your plan is.
- Talk briefly about your organization and the role played by the organization. Other credentials like credentials of the organization, past success and general information about your organization.
- Be sure to state the idea clearly. Any indecision casts doubts on the minds of the readers. Clarity improves the chances of obtaining charity sources.
- Provide information to the reader only if it correct and authenticate. Never lie or provide wrong information to convince readers.
- Remember to always maintain a professional tone when writing a charity letter.
- Always use polite language and remember to say thank you. Explain how helpful it will be for the recipients of the charity.
- Always remember to use a positive tone. It helps a lot.
- While ending the letter a thank you note to all should be mentioned. That would make a positive impact.
- Keep it simple and to the point. Limit the letter to one page if possible.
Charity Letter Template
Use our free Charity Letter to help you get started.
From,
__________ (Sender’s Name)
__________ (Sender’s Title)
__________ (Sender’s Organization)
__________ (Sender’s Address)
Date: __________ (date of writing the letter)
To,
__________ (Receiver’s Name)
__________ (Receiver’s Title)
__________ (Receiver’s Organization)
__________ (Receiver’s Address)
Subject: _____________[Subject of the Letter]
Dear __________ [Mention the name of recipient],
I am _________ [Mention your name], the ______________ [Mention your post/designation and organization]. My organization is devoted to making a difference in the community. We help _________ [Mention how you help]. This would involve __________________ [Mention what would be required].
We ask that you consider supporting our cause by donating ___________ [Mention what is required]. It would be extremely helpful to us. Your donation will be acknowledged in several ways. Please find our contact number attached with this letter.
We thank you for considering our request and look forward to hearing from you shortly.
Yours faithfully,
______________ (Your Name)
______________ (Your designation)
Sample Letter
From,
Wendy J.Stultz
2279 Aaron Smith Drive
Enola, PA 17025
Date: October 23rd, 2015
To,
Kari R. Tuttle
48 Sardis Station
Minneapolis, MN 55402
Subject: Charity Letter
Dear Mr. Tuttle,
I am Wendy, and I am a student of economics in the Birmingham University. I am a part of an organization which works for the welfare of orphan children in our city every year.
This year we have planned on helping them by giving them clothes and bringing in doctors to perform dental and general health checkup. This would involve quite a bit of money, and as we are just a group of students, we can afford only a limited amount.
This would allow us to help them stay healthy and make them happy. Thus, we are making a humble request to try and help us out in any possible way, be it money or providing clothes. It would be extremely helpful to us. Hence, this is a sincere plea to you to help us, as much as possible.
Thanking you,
Yours faithfully,
Wendy J.Stultz
Email Format
The following is the Email format that should be followed while writing a Charity Letter.
To: name@email.com
From: name@email.com
Subject: Request to help us in our cause
Dear __________ [Mention the name of recipient],
I am _________ [Mention your name], the ______________ [Mention your post/designation and organization]. My organization is devoted to making a difference in the community. We help _________ [Mention how you help]. This would involve __________________ [Mention what would be required].
We ask that you consider supporting our cause by donating ___________ [Mention what is required]. It would be extremely helpful to us. Your donation will be acknowledged in several ways. Please find our contact number attached with this letter.
We thank you for considering our request and look forward to hearing from you shortly.
Yours faithfully,
______________ (Your Name)
______________ (Your designation)
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