Retirement is an eventuality, regardless of which profession you come into. It can be due to a plethora of reasons which can range from declining health, age limits, mental stress, etc. Regardless of the reason, one cannot just announce one’s retirement out of the blue although the process is quite straightforward. There was a time when an employer had to go through several processes to ensure the process of retirement smoothly. It is often seen that employees first discuss their funds and dues, about relieving of charges and at last write an official retirement letter.
Like any letter, there are a few guidelines that must be followed while writing this letter. It must be formal, addressing your employees with the utmost respect and must leave a pleasant impression on the minds of the readers. The letter must have a polite tone, and the contents must contain all the necessary details such as name, account information, date of retirement, etc. It is also expected that you mention your thoughts about being employed at the company and offer some kind words to your colleagues and employers for their future.
Retirement Letter Writing Tips
- Firstly, the letter must be addressed to the receiver and must be written in a formal tone.
- The letter must contain information such as name, address, contact number, as well as the cause of retiring.
- The employers should be mentioned with the utmost respect.
- Be sure to with the best of fortune to your employer and the organization in the future.
- The letter must contain a proper closure, and in the last lines, there must be a summarization of the entire letter.
- Once you are done writing the letter, please recheck the same for any grammatical errors.
Retirement Letter Template
Use our free Retirement Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
___________
___________
___________
___________
Date: ___________(Date on Which Letter is Written)
To,
___________
___________
___________
___________
Subject: Retirement Letter
Dear Mr. / Mrs. ___________(name of the concerned person),
I would like to notify through this letter that I am formally retiring from the company and my retirement would be effective from ___________ (date of retirement).
I would like to thank the company for all the great opportunities and chances given to me. I would also like to thank my colleagues from the core of my heart, and I wish you all the very best in the years to come.
I have been working in this company for the past ___________ (job life of the retiree), and I will miss each and every moment spent in the company. I would be grateful if I can be of any assistance in the future.
Thanking You,
Yours Truly,
_______________
(Name and Signature)
Sample Letter
From,
Lalit Sen,
Senior Manager,
ABC Company,
Mumbai.
1st April 2017
To,
The Management,
ABC Company,
Mumbai.
Subject: Retirement letter
Dear Sir,
This letter states that I will be retiring from the position of Senior Manager of the Accounts department of this company and my retirement would be effective from 1st January 2017.
I am honored to have worked for this fine company and thankful for being given the opportunities to further myself. I have had a great time working in this company and all my colleagues. I am also very much thankful to all those who have given me their support in all my past years.
I will surely miss the company and my colleagues, and please inform me if you want any assistance from my side.
Wishing you all the very best in the years to come.
Yours Truly,
Lalit Sen.
Email Format
The following is the Email Format to be followed for a Retirement Letter.
To: name@email.com
From: name@email.com
Subject: Retirement Letter
Dear Mr. / Mrs ___________(name of the receiver),
I would like to notify through this letter that I am formally retiring from the company, and my retirement would be effective from ___________ (date of retirement).
I would like to thank the company for all the great opportunities and chances given to me. I would also like to thank my colleagues from the core of my heart, and I wish you all the very best in the years to come.
I have been working in this company for the past ___________ (job life of the retiree), and I will miss each and every moment spent in the company. I would be grateful if I can be of any assistance in the future.
Thanking You,
Yours Truly,
_______________
(Name)
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