A Retirement Letter is an official written order to inform an employee who has had a long term at a company about the termination of his services. A person retires mostly when they reach the retiring age which lies between 55 and 65 years, which requires the writer of such a letter to keep this fact in mind while composing a retirement letter.
The retirement letters are written in the official capacity and should contain the most courteous language. The writer should keep in mind that the receiver of this letter has assumedly been a dedicated and hardworking asset to the company and is an integral part of the company.
In a resignation letter, the writer needs to ensure that he only talks about the contributions made by the employee towards the success of the company and not dwell over any unpleasantries that may have been caused in the course of the employee’s career at the company. It is most vital for the writer to appear glad to have worked with the employee.
However, the letter must contain formal language and tone and should not sound like an emotional farewell letter.
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Tips for Writing Retirement Letter Sample
- The letter should not only be grammatically correct but also be formal in appearance.
- These letters should depict respect for the receiver as it is usually written for a senior officer.
- All details should be mentioned clearly without any discrepancy.
- The letter must on no account sound like a dismissal. That the writer is sorry to lose such a dedicated employee, should be prominent in the letter.
Retirement Letter Sample Template
Use our free Retirement Letter Sample to help you get started. If you need additional help or more examples check out some of the sample letters below.
Date: __________ (The letter is written on this very date)
Subject: Retirement letter to the addressee
It is my duty to inform you that you will be quitting your services on the ____________ (Date). It was an absolute honour to work with you for the major part of my youth. You have served our company for more than two decades now, and I assume it safe to proclaim on behalf of the entire company that your absence will be felt.
We have already settled your accounts which will take a few days to reflect in your bank.
It is also our pleasure to invite you to a small dinner party we are throwing in your honour on Saturday. We will have your secretary send you all the details. We look forward to having you with us and hope you will have a good time.
Name and signature
Retirement Letter Sample
The following is a sample of a Retirement Letter.
Date: February 12, 2001
Subject: Retirement letter
On behalf of our company, it is our duty to inform you that you have been freed from all your services. You have been an incredible employee all these years. You have served the company for more than twenty-five years, without any complaint or discrepancy. You received the best employee award six times in the last ten years.
Your intelligence and experience will be missed. There have been many instances when the company has relied on your instincts to make important decisions and emerged successfully. We cannot be more obliged to you. We have settled your accounts and wish you all the luck in the world.
Friederich Hoffmann, (Head of Purchase)
1st April 2017
Subject: Retirement letter
This letter states that I will be retiring from the position of Senior Manager of the Accounts department of this company and my retirement would be effective from 1st January 2017.
I am honored to have worked for this fine company and thankful for being given the opportunities to further myself. I have had a great time working in this company and all my colleagues. I am also very much thankful to all those who have given me their support in all my past years.
I will surely miss the company and my colleagues, and please inform me if you want any assistance from my side.
Wishing you all the very best in the years to come.
Retirement Letter Email Format
The following is an Email Format to be followed for a Retirement Letter.
Dear Mr. / Mrs ___________(name of the receiver),
I would like to notify through this letter that I am formally retiring from the company, and my retirement would be effective from ___________ (date of retirement).
I would like to thank the company for all the great opportunities and chances given to me. I would also like to thank my colleagues from the core of my heart, and I wish you all the very best in the years to come.
I have been working in this company for the past ___________ (job life of the retiree), and I will miss each and every moment spent in the company. I would be grateful if I can be of any assistance in the future.