A thank you letter is written to follow an invitation letter to an occasion or event. Such a letter is written by an entity or an individual who has received an invitation to an occasion. This letter is addressed to the event organizer or host individual or organization.
A thank you letter is an acknowledgment of receipt to the invitation letter sent by an organizer of an event. It is a letter to show appreciation for being invited to the occasion and demonstrates an understanding of the details about the event and the objectives. A person invited to an event can also use this letter to confirm attendance for the event.
Table of Contents
Tips for writing a thank you letter of invitation
- Indicate politely your acceptance to the invitation
- Illustrate interest in the occasion
- Indicate confirmation to attend the event
- Extend appreciation for the organizer involving you in the event
- Discuss details about the occasion and demonstrate a good understanding
- If you have any inquiries about the event, highlight them here
- Tailor the language and content of the letter depending on the occasion or recipient
- Provide your contact information
- Keep it brief and concise
Thank You Letter for Invitation Templates
When invited to a party, it is a good gesture to give a note of thanks. Here is a free thank you letter for invitation template and sample letters that you can customize to write a polite letter to the event host.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
It is with great pleasure that I write to appreciate you for invitation dated ____________. Thank you for inviting me to attend ____________ party. I am happy to meet you and your family under such joyous circumstances. Our families are close and I would like to maintain the good relationship.
Additionally I wish to inform you that I would like to attend the ____________ party which is scheduled for ____________ (date) at ____________ and the venue at ____________. This will be a day of celebration that I would love to share with you and your family. I extend my help to you in any way that I can.
Kindly share with me the theme of the day so that I can make the necessary arrangements. Here is my email address ____________ and mobile number ____________ where you can reach me with updates or changes regarding this party.
I am eager to attend this ____________party and share happiness with you and your family. I look forward to this beautiful and significant celebration.
Yours Sincerely,
__________
(__________________)
From,
____________
____________
Date (Date on which letter is written)
To,
___________
___________
Sub: _______________________________________
Dear ___________________, (Mr/Mrs.)/(Sir/Madam)
Thank you for inviting us to………….(Name of the event). All of us will be delighted to come. We always enjoy the celebrations at your place. We remembered the ………. (Name of the event) party last year. We had a lot of fun back then.
I want to thank you for inviting us over and making us a part of such a beautiful evening. We have always found you both to be amazing hosts and would certainly be there for ……………….(Name of the occasion) to bless and wish you all.
Looking forward to spending a memorable evening together.
Take Care
Warm regards,
(__________________)
Thank You Letter for Invitation Samples
When you want to express appreciation for being invited to a party, you write a thank you letter. Check out a good example of a sample thank you letter for an invitation that you can use for reference.
From,
Cornell Perkins,
647 W. Gartner Street
Coram, NY 11727
United States
Date:____________ (Date on which letter is written)
To,
DAAD Alumni Network
Normand Hutchinson,
8320 1st Road
Prior Lake, MN 55372
United States
Sub; Thank you note for an invitation
Dear Mr. Hutchinson,
I hereby write this letter to extend my appreciation for your invitation to take part in the DAAD Alumni Network Annual Ceremony. I am very grateful for being part of the alumni network and benefiting from a scholarship from your organization which has enabled me to pursue a successful career. I am happy to accept your invitation to the annual celebrations this year.
I wish to confirm that I would be delighted to join you as you celebrate the achievements of the DAAD Alumni Network which will take place at DAAD headquarters on 17th March 2020 at 9 am. I am very proud to be a DAAD alumnus and I will be a good ambassador of the organization. Kindly reach me on my mobile 302-420-7292 in case of additional information or changes. I look forward to coming to celebrate with you.
Thank you.
Yours Truly,
__________
Cornell Perkins
From,
Cornell Perkins,
647 W. Gartner Street
Coram, NY 11727
United States
Date:____________ (Date on which letter is written)
To,
DAAD Alumni Network
Normand Hutchinson,
8320 1st Road
Prior Lake, MN 55372
United States
Sub: Thanks for the invitation
Dear Mr. Rogers,
Thank you for inviting us to your son’s birthday party. All of us will be delighted to come. The kids always enjoy birthday parties at your place. We remembered the party last year. We had a lot of fun back then.
I want to thank you for inviting us over and making us a part of such a beautiful evening. We have always found you both to be amazing hosts and would certainly be there for your son’s special day to bless and wish him.
Looking forward to spending a memorable evening together.
Take Care,
________________
(Mrs. and Mr. Farera).
Thank You Letter for Invitation Email Formats
When writing a note to thank someone for inviting you to an occasion, it is important to mention that you to have a good time. See the thank you letter for an invitation in an email format that you can use.
Dear Mr. Craig,
I am writing this letter to express my gratitude for the invitation to the conference on Marine Litter and Micro-plastics. I was very humbled by your invitation and I wish to confirm that it would be a great pleasure to attend this conference. My Ph.D. research is related to this topic and I believe it will complement my research and findings.
I hereby confirm that I will be taking part in the conference that will be taking place in Bonn, UN Headquarters from 3rd to 4th March 2020 from 8 am to 5 pm. I have been working on micro-plastics and I would like to expand my knowledge on this topic. Additionally, it is an opportunity to network with people who are in a similar research field.
Kindly send me a copy of the program of the conference to my email nunezj@yahoo.com at your earliest to that I can make the necessary arrangements for my travel. Thank you for giving me this opportunity to strengthen my research knowledge.
I hope to see you on this day as we share our research findings on micro-plastics.
Best Wishes,
Jewel Nunez
Dear Pauline,
Your book launch party was great! The discussion was quite interesting, and the food and décor were just delightful. Rita and I had fun, and so we thank you for inviting us over.
Look at you now – a successful writer. I truly am very proud of you. It seems not so long ago that you put your head out the car window trying to read every street sign we pass by. You were still learning to read and write back then. Oh, how time flies. I wish you all the best, my little sister!
I can’t wait for Thanksgiving when we could already see you and our dear niece. We haven’t seen Danny for a long time, too, so do tell us if he would be able to make it. It would be nice if we were to celebrate all together – our whole family.
We thank you again for your hospitality and a pleasant evening. Pass on my love to my sweet niece, and do take care!
Love,
____________
Love and Tale
Conclusion
It is an important gesture to send a thank you letter for an invitation to a party or occasion in such a letter, one must demonstrate an understanding of the details about the occasion and its objectives. This letter can be tailored casually or formally depending on the purpose of the event. You may also ask questions or request clarification about the event. Keep the letter brief and concise.
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