Parties are always an exciting affair and even more exciting is the planning and execution that goes into making a surprise party. While parties are organized for many reasons, such as to celebrate a birthday, an anniversary, a promotion or even to welcome a person; surprise parties are a lot more intimate affair altogether, involving mostly a person’s closest friends and family. Most surprise parties are organized by a family member, a close friend or colleagues who are very close to whom the party is dedicated to.
An Invitation to Surprise Party is written by the host or one of the people involved in organizing the event. It addresses a person to whom the celebrant is very close to such as a family member, friend or colleague etc and appeals to them to take the time to attend the party to celebrate the occasion. The tone of such a letter is usually informal and aims to appeal to the person’s emotion, addressing how much the celebrant admires them, and how it would make them happy is the addressee attended the event. The letter must contain some of the basic details about the event such as date, time, venue, a dress code if any as well as any instructions to RSVP the letter.
Table of Contents
Invitation to Surprise Party Letter Writing Tips
- As this is an informal letter, be sure to use a lighter tone while writing the letter.
- It should contain all the details pertaining to the party.
- The letter should be brief and concise.
- Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.
Invitation to Surprise Party Letter Template
Use our free Invitation to Surprise Party Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
___________
___________
___________
___________
Date ___________(Date on which letter is written)
From,
___________
___________
___________
___________
Sub: ___________
Dear ___________(Name of the person),
This letter is to invite you to a surprise party to celebrate ___________ (name of the person) ‘s birthday party on ___________ (date) at ___________ (time).
A very small circle of people, those who are closest to the person are being invited to this party. You have always been a well-wisher to ___________ (person), giving your constant support in his/her time of need and I’m sure it would mean a lot to them if you could make it to the event. ThThis party will be held at ___________ (venue). Please don’t bring any gifts as your presence at the party is what we truly want.
Please RSVP before the end of the week, so we can make all the necessary arrangements.
Hoping to see you at the party.
Yours Sincerely,
___________
Sample Letter
To,
Richard Reeds
54 Baker Street
New York
Date ___________(Date on which letter is written)
From,
Liam Deeney
Windworks Solutions.
New York
Subject: Invitation Letter
Dear Richard,
I am writing this letter to invite you to a surprise party that I’m hosting to celebrate my parent’s wedding anniversary on 15th April 2017, at 7 PM.
This year marks the 25th anniversary of their wedding and it is indeed a momentous occasion. As such I am inviting their closest friends and relatives to celebrate this occasion. Given how you’ve been such a close friend to the both of them over the years, I am sure they would very much appreciate it if you could attend the event, as would I. The party will take place at our home, and I hope you can attend it until the very end.
Please RSVP your response within this week, as I must finalize the guest list and make all the arrangements.
Hoping to see at the event.
Lovingly yours,
Liam Deeney
Email Format
The following is the Email format to be followed for writing an Invitation to Surprise Party Letter.
To: name@email.com
From: name@email.com
Subject: Invitation Letter
Dear Maam,
I am writing this letter to cordially invite you to my son, Charlie’s surprise birthday party which will be held on 13th May 2017 at 6 PM.
Only a few selected guests will be attending the event which includes Charlie’s closest friends as well as a few of our relatives. As Charlie’s favorite teacher and someone he truly looks up to, I am sure he would be absolutely thrilled if you could attend the gathering. Please do not bring any presents as all we ask in return is you being present until the party ends.
Please RSVP to this letter at the earliest as well have to finalize the guest list and the necessary arrangements.
We hope to see you at the event.
Regards,
Jay Rodriguez