Appeal Letter is written to appeal to someone regarding an issue or a request. This letter should be formal. It should be polite, especially because the sender would be requesting the recipient. However, it needs to be simple and concise. A clear and to the point explanation of what exactly is needed and why for the reasons should be mentioned. The recipient needs to be convinced that the sender genuinely deserves help and support. The letter should courteously thank the recipient for reading the letter as well as show that you await his/her reply.
The letter should foster a better relationship with the recipient rather than make him/her feel uncomfortable or obligated to help the sender. The tone of the letter needs to be polite, and at the same time, it needs to be genuine. There is a complete possibility that the receiver will perform certain background checks on the sender as well as see if the request is genuine or not and also if the sender deserves help. Hence, the letter needs to be very precise and truthful.
Table of Contents
Academic Appeal Letter Writing Tips
- The letter must mandatorily be written in a complete formal way.
- The request needs to be clearly explained to avoid misunderstandings.
- The reason for the request needs to be communicated in a precise manner.
- A thank you note for taking time out to read the letter is a good gesture.
- It should be communicated that the sender is awaiting a reply through the letter.
- Also, the letter needs to be detailed wherever necessary but not too much for the receiver to lose attention while reading.
Academic Appeal Letter Template
Use our free Academic Appeal Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
_________
_________
Date: ______________ (date of writing the letter)
To,
__________
__________
__________
SUBJECT: Academic Appeal application
Respected Sir/Ma’am,
I am _______________ (Name), from_______________ (Batch), _______________ (Class and section). I request you to please consider my appeal for _______________ (request/appeal in detail), as _______________ (Reason).
I promise that you will not regret your decision if you accept my appeal for _______________ (request in brief).
If you could give me one chance, I would appreciate and prove you didn’t waste your time on reading this. Thank you for taking time out of your busy schedule to read this letter. I would be eagerly awaiting your response.
Thanking you,
Yours faithfully,
_______________ (Name)
_______________ (Roll number)
_______________ (Class and section)
_______________ (Batch) _______________ (College)
Sample Letter
From,
Kanchi Trivedi,
Roll no. 08251A2291,
Electrical and Instrumentation Engineering (EIE) Department,
Section A,
Batch 2013 – 17,
Loyola College of Engineering,
Whitefield,
Bangalore – 560066.
Date: 3 March 2013.
To,
Prof. Tarang Narang,
Head of the Department,
Electrical and Instrumentation Engineering (EIE) Department,
Loyola College of Engineering,
Whitefield,
Bangalore – 560066.
Subject: Academic Appeal application
Respected Sir,
I’m writing this letter to appeal to reconsider my suspension from writing the term exams due to non-payment of fees. My father is the only earning member in my family, and he is suffering from a serious terminal illness since the past one month. Hence, there is a delay in the payment of last term fees. I have joined a part-time job to facilitate my house and also pay the final term fees. I request you to please give me a chance to write the term exam and complete my engineering course. I promise to pay the final term fees at the earliest.
If you could give me one chance, I would appreciate and prove you didn’t waste your time on reading this. Thank you for taking time out of your busy schedule to read this letter. I would be eagerly awaiting your response.
Thanking you
Yours Sincerely,
Kanchi.
Roll no. 08251A2291,
Electrical and Instrumentation Engineering (EIE) Department,
Section A,
Batch 2013 – 17,
Email Format
The following is a sample email for an academic appeal letter to the head of the department for allowing to sit for the examination despite the last installment of fee pending due to poverty.
To: name@email.com
From: name@email.com
Subject: Leave Application.
Respected Sir/ Ma’am,
I am _______________ (Name), from_______________ (Batch), _______________ (Class and section). I request you to please consider my appeal for _______________ (request/appeal in detail), as _______________ (Reason).
I promise that you will not regret your decision if you accept my appeal for _______________ (request in brief).
If you could give me one chance I would appreciate and prove you didn’t waste your time on reading this. Thank you for taking time out of your busy schedule to read this letter. I would be eagerly awaiting your response.
Thanking you
Yours faithfully,
_______________ (Name)
_______________ (Roll number)
_______________ (Class and section)
_______________ (Batch) _______________ (College)
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