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Appeal Letter for Promotion

Appeal letter for promotion is an official plea to put forward your cause for promotion before the higher officials. This letter underlines the official procedures and hindrance to that, in case any such incidents happen. Such letters are common for there arise many such problems in an official’s career that may hinder his promotion prospects.

  • First of all keep it totally formal
  • Keep the dignity and decorum throughout the letter
  • Always keep in mind that you are talking to your higher official
  • Make presentation factual and pointed
  • If necessary, it be supported by facts and figures
  • Keep all necessary documents ready and enclosed for reference

Appeal Letter for Promotion Template






Date: _____ (Date on Which Letter is Written)






Subject – _______________________(Mention the purpose)

Respected _______(Name)

I ____(name) is requesting you to kindly consider my case of not getting my due promotion due to the partisan attitude that the senior official in my office seems to take and I am in a hapless condition now. It is my request to you in all the earnestness to make a truthful enquiry into the whole incident and the politics and favoritism shown by the higher official in order to block my promotion. Even though many in my department who are much junior to me have been promoted, he intentionally sent across a negative report regarding my conduct and punctuality and thus my promotion is delayed till the enquiry concludes. My appeal to you is to kindly look into the matter and take immediate action for me to get the due I deserve.

Thanking you.


Name and signature

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Appeal Letter for Promotion Sample, Email and Example/Format


Respected Sir/Madam,

It is to bring to your kind attention the case of my promotion being blocked on account of the negative report submitted from my office. The points included in the report are literally white lies and I can present before you the truth with the help of facts and figures. Moreover, all the staff in the office knows of my innocence and truthfulness but they are afraid to speak out the truth lest the same may happen to them as well. This is the condition under which the office work is being carried out in these days. Sir, the people who stand for truth and do their duties with utmost care and dedication are being made scapegoat on account of personal prejudices and politics and all the favors are being done to the people who support their unnecessary and at times vulgar demands. In this situation let me kindly ask you to interfere in this issue in order to make my promotion a reality. It is to bring to your kind consideration that many staff that has less seniority than me have been given promotion and the same has been denied to me for reasons best known to the senior official. I have enclosed all the essential documents and please make any sort of enquiry which I am sure will help to prove my innocence and expedite the process of my promotion.

Yours sincerely,

Thanking you,

Yours sincerely,

Meena Vani

Email Format

3015 Fort Street

Buxton, NC 27959

02 September, 2010


Dear, Mr. Robinson

I Mr. James R. Nix working with Pinnacle Group of Companies Pvt. Ltd for the tenure of 3 years as a Senior Accounts Officer. Within 3 years of period I have proved myself in all aspects of companies’ requirement. I had joined this company as Junior Accounts Office and within one year I make up to level of Senior Accounts Officer. It’s been two year now I am acting as Senior Officer and with regards to all necessary requirements I think now I am eligible for the post of Accounts Head. As I am confident and ready to take up all challenges which will be given to me in respect of this promotion. I have graded with A grade in all aspects at the time of my appraisals therefore I request you to please look forward for my promotion as an Accounts Head and obliquely looking forward for best results.

Yours truly,

Mr. James R. Nix

Senior Accounts Office-Pinnacle Group of Companies Pvt. Ltd

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