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Receptionist Application Letter

This letter is written by an applicant for the post of receptionist addressing a person belonging to managerial level. The applicant explains his or her experience and capabilities in the letter. There should be a professional approach in writing the letter.

  • As it comes under formal letters, it should be written carefully, choosing right words.
  • The content of the letter should be simple, precise and easy to understand.
  • It is better if the letter is short but should also contain all necessary information.

Receptionist Application Letter Template

Use our free Receptionist Application Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.


__________ (employee’s name)

__________ (employee’s address)




______________ (Your name)

______________ (Your address)


Date __________ (date of writing letter)

Dear Mr. /Ms_________ (name of the concerned person),

I have seen your advertisement regarding the vacancy for the post of a receptionist in ___________(mention where you saw the advertisement) dated__________(give date of advertisement). I am interested to apply for the post.

I have a graduate degree in ………………(mention subject) and a diploma ………….(mention if any). Currently I am working with ………………..(name of company) as a receptionist. Prior to this I worked for………………(give name) for ………..years.

As I have exposure in ……………(name of industry) industry for a period of five years, I am well versed with the various formalities and procedures in the industry. If you find my profile suitable for this post, please contact me through email or telephone. My number is ____________.

Looking forward to hear from you,

Yours Sincerely,

____________ (Your name)

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Receptionist Application Letter Sample, Email and Example/Format



Sarath Chandra,

Recruitment Manager,

Hotel Intercontinental Ltd.,


24th September, 2013

Subject: Receptionist Application Letter

Dear Mr. Chandra,

I am Suzzane Wilson working in Hotel Jaya international, Bangalore for the past three years. Prior to this I worked with Ramson group of hotels for a period of two years.

I came to know through Nisha Agarwal, working as a Computer Operator in your company, about the vacancy of a receptionist. I am interested to apply for this post.

I have a graduate degree in commerce and a diploma in management. Along with academics, I have been closely associated with several extracurricular activities as well. Because of my experience in the hospitality industry I am well versed with the rules and regulations of this industry.

I hope my educational qualification and experience are suitable for the receptionist post. Your company has a reputation in the industry and I want to a part of this esteemed organization.

If my profile is suitable for your requirements, please send me an email or call me on the telephone number mentioned in my resume. I am sending all certificates along with the resume for your perusal.

Looking forward to hear from you,

Yours Sincerely,

Suzzane Wilson

Email Format

Mr. Michael W. Brinson

Recruitment Manager

Global Health Group of Companies Pvt. Ltd

34 Duncan Avenue

New York, NY 10011

19 September 2010


Dear, Mr. Michael

I am Ms. Rachel F. Kimberling friend of Ms. Susan W. Williams working with your company as Data Operator in Finance Department. She informed me that your company has requirement for the post of receptionist thus I want to apply for the same post. I had done my graduation from science background then I move forward to work with Franco New York Health Company Pvt. Ltd. I worked with them for about 2 years as a receptionist and after that I worked with Indigo Health Group for 3 years for the same post. Thus I have impressive knowledge about the health maintenance the service which your company is providing to your customers. Attached copy of my resume and work experience letters will give you brief explanation about my role and capabilities. If my profile will suite you as per your requirement then kindly contact me on the number mentioned on my resume for interview purpose.

Thanking You

Yours Sincerely,

Ms. Rachel F. Kimberling

1497 Frederick Street

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