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Writing the Letter of Appreciation

An appreciation letter is considered to be a motivational factor for the reader who is being appreciated for a noble contribution whether it is in an organization or in a community or social work. By writing a letter of appreciation, you are making the other person feel special and it also aids in increasing his self confidence.

  • First and foremost it is vital to be sincere and genuine while appreciating the other person for his achievement.
  • Tone of the letter should be formal but it should leave a personal impact in the reader’s mind.
  • Letter should be brief and concise.
  • You must mention in your letter that the contribution of the person is remarkable and he deserves an appreciation for the same.
  • Once you are through writing the letter, please recheck the same for grammatical mistakes.

Writing the Letter of Appreciation Template

Use our free Writing the Letter of Appreciation to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

To,

________________

________________

Date (Date on which letter is written)

From,

________________

________________

Sub:_____________________________________________

Dear ______________________ (Mr./Ms),

I, hereby, would like to congratulate you for your commendable performance in ______________________________ (state the reason). For this, you truly deserve an appreciation. I am very pleased to know that in a short span of time, you have got along well with your team members and it your team spirit only that our company’s profit graph has gone up. Well done ________ (name of the person).

As a small token of appreciation, I would like to offer you _______________________ (Gift/leave/dinner) on company’s account. Once again would like to extend my appreciation for your efforts in achieving the target. I wish that you will continue with the same spirit in future also.

Yours truly’

 

(_________________)

 

Download Template (Doc and PDF)

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Writing the Letter of Appreciation Sample, Email and Example/Format

Sample

To,

Mr. Albert Francisco

Sales Manager

ABB Inc.

Atlanta

Date (Date on which letter is written)

From,

Simon Francis

General Manager

ABB Inc.

Sub: Letter of appreciation

Dear Mr. Francisco,

I am writing this letter to appreciate you for all the efforts and hard work you have put in achieving the sales target for the quarter. The achievements shown by you during the years are commendable. I must mention that you are an excellent team player. Without you support, achieving this target was quite impossible.

 

As a token of appreciation, the company has offered you paid leaves for a period of one week. Please follow with the HR department regarding the same.

Once again, would like to congratulate you for your achievement and appreciate you for your sincerity and devotion.

Yours truly’

 

Simon Francis

 

Email Format

The letter of appreciation is written to show your deep gratitude towards the hard work done. The letter should be drafted in a very simple way. No harsh words or words reflecting negativity should be shown. And it should always end with lots of good wishes and more success in the near future to come. To appreciate means to accept that yes your hard work done is worth of being rewarded of appreciated with two words of appreciation.

Dear Dorothy,

The two illustrations which show appreciation being showered “Very Good. You have done a great job” or “Thank you sir for the help”.

People who care about us are always doing little random acts of kindness for our benefit. Sadly, in the pressure of the “busyness” of life, we often fail to take the time to properly thank them. Writing a well-drafted letter of appreciation is one way to assure that our friends and acquaintances know that we appreciate the many ways in which they enrich our life. An appreciation letter should strengthen personal and business relationships. It should be in a praising form for the employees who had shown outstanding performance and contribution.

 

Yours Truly,
Travis H. Card.

 

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