This kind of follow up letter can be aptly applied for tracing out the status for any pending tenders, quotations, business dealings etc. As the name suggests it is like taking updates through a letter to be drafted with reference to any previous correspondence, or any proposals to be finalized. This would specify the purpose, to take any further proceedings for any quotations.
Mr. Abhijit Singh.
Infotech Pvt Limited.
46/F, Ballard Estate.
Poway Like Road.
Mr. David Sehwag.
PCL Solutions Ltd.
18th Sept’ 2010.
Subject: Follow up letter for transaction details of tender number BQC 456875.
Dear Mr. Sehwag,
This is with reference to our telephonic conversation & in relation to the above subject; to enquire on the status of the project tender number BQC 456875 issued a couple of weeks ago. Sir, having dealt with the necessary formalities to complete the aforesaid business deals on the supplying of required equipments for some developmental projects at the best quoted prices. We seek forward for your concerned response in order to strike a deal as per your convenience, service requirements, and installation & delivery mode.
Further looking forward for your positive response at the earliest.