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Follow after a Quote Letter

It is a kind of follow up letter which is written for finding out the status of any pending quotations, tenders or business dealings etc. It is a letter which is in reference to a previous correspondence or a proposal. This letter will specify the purpose for which it is being written and also see if the matter can further proceed.

  • It is a formal letter and hence the language used should be clear, simple and easy to understand.
  • The content should be up to the point and precise.

Follow after a Quote Letter Template

To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________

From:
____________ (Your name)
_____________ (Your address)
______________

Date __________ (date of writing letter)

Subject: To know the status of the tender no.________

Dear Mr.________ (name of the concerned person),

This letter is with reference to the telephonic conversation we had on________ (date) regarding tender no.________. We would like to inform you that we have completed all the formalities related to the procedure. We would like to proceed further and start the project.

We shall wait for your instructions regarding the delivery and installation of the equipment. We want to close the deal at the earliest.

Your company has a reputation in the industry and we are waiting for the project to take off at the earliest.

We assure you that we shall not give any scope for any lapses from our end. Our personnel are trained in all the aspects of delivery and installation of the equipment.

Looking forward to hear from you

Thanking you,

Yours Sincerely,

_____________ (your name and designation)

Download Template (Doc and PDF)

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Follow after a Quote Letter Sample, Email and Example/Format

Sample

From
Mr. Bharat Singh,
Infotech Ltd,
Hyderabad

To:
Mr. Ravinder Gupta,
SQL Solutions,
Mumbai

25th September, 2013

Subject: Follow up letter for the tender transaction details: GIL 76895

Dear Mr.Gupta,

This letter is with reference to the telephonic conversation we had for enquiring the status of the tender no GIL 76895 which was issued on 7th September, 2013. We want to reiterate the fact that all the necessary formalities were completed. We have quoted the best prices in the industry.

We would like to close the deal at your convenience. We shall comply to your demands regarding delivery and installation of the equipment.

Your company has reputation in the industry and we are eager to start working for this project. We want to complete the project within the stipulated period. We assure you that there will not be any lapses from our end. We have a trained staff which is capable of dealing with all requirements.

Looking forward to hear from you

Thanking you,

Yours Sincerely,

Bharat Singh

Email Format

From:
Mr. Abhijit Singh.
Infotech Pvt Limited.
46/F, Ballard Estate.
Poway Like Road.

To:
Mr. David Sehwag.
PCL Solutions Ltd.
Mumbai.

18th Sept’ 2010.

Subject: Follow up letter for transaction details of tender number BQC 456875.

Dear Mr. Sehwag,

This is with reference to our telephonic conversation & in relation to the above subject; to enquire on the status of the project tender number BQC 456875 issued a couple of weeks ago. Sir, having dealt with the necessary formalities to complete the aforesaid business deals on the supplying of required equipments for some developmental projects at the best quoted prices. We seek forward for your concerned response in order to strike a deal as per your convenience, service requirements, and installation & delivery mode.

Further looking forward for your positive response at the earliest.

Thanking You;

Yours Sincerely

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