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Employment Joining Letter

An employment joining letter is a formal letter written by the representative of a company informing a particular person that he/she has been selected for the employment position he/she has applied for. Employment joining letters are short, formal, practical, concise and to-the-point. The letter informs the person that he/she has received the company’s approval for the position. The letter will contain details such as the joining date, the payment and payroll as well as other details required to confirm the details of joining. Employment letter congratulate the future employee on his achievement before going on to mention all the details. The tone of the letter is always praising and congratulatory.

  • Always praise the skills of the employee that you liked the best, or those which helped you decide that he/she’s the most appropriate for the job.
  • Never be too extravagant in your praise. End your congratulations in two or three sentences. Keep your sentences short.
  • Always be clear with the details and specifications. Never write too many sentences, cramming tiny details into each one, therefore confusing the reader. Broaden a single sentence and fill in about two or three details in it by using commas and semi-colons.
  • Keep the length of the letter short. Don’t be over-the-top in your expectations, plans or praise. Write the letter in moderation and end it in about three small paragraphs.

Employment Joining Letter Template

Use our free Employment Joining Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

____________

____________

____________

Date-

To,

____________
____________
___________

Subject: Employment certification letter

Dear Mr./Ms_____________,

This letter is to inform you that the _________ [mention department that processed the application] has found your application for the position of _______ [mention designation] to be fitting with our requirements. We congratulate you on your selection.

Welcome to the _______ [mention name of company] family!

Regards,

 

XYZ

 

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Employment Joining Letter Sample, Email and Example/Format

Sample

From,

____________
____________
____________

Date-

To,

____________
____________
____________

Subject: Employment certification letter

Dear Mr./Ms_____________,

This letter is to inform you that the managing committee has found your application for the position of Sales Executive to be satisfactory, leading us to believe that our decision to offer you a job in our company was an appropriate one. We congratulate you on your selection.

There are a few guidelines and work ethics we would like to discuss with you now that we’re reassured of you settling down in the office grounds and getting acquainted with the practices. You will find the official details and post-joining requirements attached to this letter. Once you have grasped the central idea of these, we would like you to prepare an independent portfolio for each of your assignments, that is, when they are handed to you. They are going to be of great consequence to our image.

We thus welcome you to the fold. Congratulations!

Regards,

 

 

XYZ

 

Email Format

This letter would be addressed to a candidate to join the organization and accept the terms and conditions laid the joining letter specified at the time of interview with the interviewer. This would indicate the date of joining, post, dept., package, payroll and rules and regulations briefed up.

Dear ___________

With reference to your interview you had with us, we are pleased to appoint you as Quality Manager W.e.f. 07/08/2009. Your annual total cost to company will be of Rs. 2, 50,000/- (Rupees Two lakhs and Fifty thousand only) the detailed breakup of the same is enclosed herewith Annexure –I.

You are selected under the company’s payroll i.e. ABC Ltd. You will be required o work at the premises/offices as assigned by the management from time to time, and you will be liable to be transferred to other offices depending on exigencies of service.

Any issues and matters arising hereunder shall be construed in accordance with and be governed by the laws of India, and shall be subject to jurisdiction of the courts in Mumbai only.

In case you are agreeable to the terms and conditions as set out hereinabove, you are requested to sign the duplicate copy of this joining letter in token of your acceptance.

The above terms and conditions can be changed at any time without prior intimation. We look forward to your dedicated efforts, excellent performance and commitment towards work and organization.

We hope that your professional association with us will be a rewarding and fulfilling experience.

Yours truly,

For ABC Ltd.

 

(Authorized Signatory)

 

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