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Resignation Letter – Sample Resignation Letter

An employee has to submit a resignation when he or she wants to quit from the company or organization. The reason for leaving the job should be mentioned in the resignation letter.

  • Since a resignation letter is a formal letter, the tone of the letter should be polite.
  • A resignation letter should have the date on which it is written.
  • Details like the date when the employee wants to get relieved should be mentioned in the letter.
  • The letter should be short and precise.
  • There should not be any grammatical errors.
  • It is better to leave the contact details in the letter as it will be easy for the organization to contact you when needed.
  • The letter should be addressed to the concerned person only.


Resignation Letter – Sample Resignation Letter Template

Use our free Resignation Letter – Sample Resignation Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.



__________ (employee’s name)
__________ (employee’s address)

______________ (Your name)
______________ (Your address)

Date __________ (date of writing letter)

Dear Mr. /Ms__________ (name of the concerned person),

This letter is to inform you that I am resigning from the post of_________(mention designation). I took this decision because……………….(give detailed reason for resignation). Please consider this letter as initiation of the ………….. (write period)month notice period required by your organization.

I am fortunate to be associated with such a great organization like yours. All my colleagues were very supportive and helped in many ways. It has been a learning experience all through and my tenure here in this company is memorable.

I can be contacted on__________(phone number) or you can be in touch with me at _______(email id).

Please accept my resignation and let me know if there are any other formalities to be completed.

Thanking you,

Yours Sincerely,


__________ (Your name)


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Resignation Letter – Sample Resignation Letter Sample, Email and Example/Format



The HR Manager,
Orion Industries,

1st October, 2013

Dear Sir,

This letter is to inform you that I am resigning from the post of marketing manager from our company with effect from 1st November, 2013. I am giving one month notice period as mentioned in the company policy.

I got an opportunity to head the marketing department in a private company. I want to utilize this opportunity and hence decided to resign.

I had a wonderful time in the company with all my colleagues. My tenure in this organization for the past two years has been a rewarding experience. I grew personally and professionally in the company.

I request you to accept my resignation and do the needful in this regard.

Thanking you,


Yours Sincerely,


Ramesh Thakur


Email Format

Hiring and resignation are two sides of the same coin. Both hiring and resignation cannot do without each other. An organization gives a Hiring Letter to an individual at the time of offering the job to her/him and the individual gives a Resignation Letter to an organization at the time of leaving the job. The reasons for leaving a job and giving a Resignation Letter however could be many. Such as health issues, transfer to another city/country, another job offer.

Dear Ms/Mr ______________

Due to personal reasons I have decided to move on therefore please accept my resignation from the post of ______________ (designation). I would like to be relieved of my services by ____________ (date). I am aware that the organization has a notice period clause of one month, so this may please be considered as my notice period.

It has indeed been a great pleasure working and being associated with an organization of repute like yours. I have learnt a lot individually and professionally. I am thankful to all those who I have interacted with for being such support to me.

I can always be contacted at _______________ (phone number) or you can write to me at _____________ (email address) for any queries. Please do let me know who do I need to hand over the charge to.

Best regards,


_____________ (your name)


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