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Sample Retirement Letter

In these days of internet where we generally use e-mail as mode of communication, letters are generally used for official purposes. They are of many types depending on the purpose of the letter. These letters are reference letter, recruitment letter, termination letter, recommendation letter, appointment letter, promotion letter and also retirement letter. Our main concern here is retirement letter. They are of many types depending on the writer of the letter. The first type is one in which the writer is writing to some other employee informing him his retirement and the second type is the one when the writer is asking for the retirement. In both the cases all the information regarding the retirement has to be mentioned.

1. The letter is checked repeatedly for any kind of spelling or grammatical mistake. The letter is written by an office employee that should be remembered.

2. All the details are to be mentioned in the letter.


3. The letter should show respect for the receiver.

Sample Retirement Letter Template

Use our free Sample Retirement Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date: __________ (The letter is written on this very date)



Subject: Retirement letter for the receiving addressee

Respected Sir,

It is my honor to inform you that you had been accepted as an ex employee of our organization. Your letter requesting retirement has been accepted. On behalf of our whole company it is my pleasure to work with you.

Your experience and talent will be missed. You have been an inspiration for lot of our new employees. Your knowledge is saluted from us.

I hope that your future be a fruitful one and a peaceful one. Thanking you.

Yours Sincerely,


Name and signature


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Word Filepdf

Sample Retirement Letter Sample, Email and Example/Format



__________ (Name of the sender)
__________ (designation of the sender)
__________ (Address of the sender)

Date: __________ (Date the letter is written by the sender)


__________ (Name of the receiver)
__________ (Designation of the receiver)
__________ (Address of the receiver)

Subject: Retirement letter for the receiving employee

Respected Sir,

On behalf of our company I would like to inform you that your request of retirement has been granted. It was our immense pleasure working with you. You had been working in our organization for years almost three decades, and it is true that you need a break. Your retirement letter is dated on XYZ. This is a hard time for us, because we are going to lose an exceptional man like you.

You payments had already been dispatched into your account. I hope that your future be peaceful and without any tension. Thanking you,


Yours Faithfully,


Name and signature


Email Format

The retirement letter is written by any employee who is about to retire. It is written to the manager to initiate the process of arranging the papers of his retirement so that the applicant can get retirement benefits without any problem.


Subject: Retirement

This is Ross Kruger and I am writing this letter to bring into your kind notice that I am going to retire on 18th of next month. I work as chief technical supervisor in the technical department of the office.

It has been 32 years since I am working in the company. I was appointed in the year 1976 as a trainee. I would like to thank the management committee for providing me an opportunity to serve in the company of this stature. I have spent some of the best time of my life here, which hold special place in my heart.

This is my request to you to kindly start the processing of my retirement papers so that I can get the facilities and benefits of my retirement as soon as possible.

Thanking you once again for support.

Yours faithfully,

Ross Kruger

Chief Technical Officer
Technical Department
Employee Code: TD 523893


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