A hiring freeze is when a company decides to stop recruiting new employees either due to recession or because the company is experiencing some sorts of a financial crisis. This is usually done to manage human capital costs in times of economic constraints. This freeze can either be short term or long term depending on the severity of the crisis.
The announcement letter of the hiring freeze is written when the company wishes to stop hiring new candidates. The letter contains the guidelines given by the Human Resources department. This letter is sent to the candidates who had applied for the concerned post. The letter informs the applicants of the freeze and the reasons behind it and that the position that the applicant had applied for will no longer be filled. This type of letter is written in an entirely clear-cut manner, and the details are very straightforward. Also, it should be noted that this letter is not to be treated as a legal notice as it is not sent by an attorney but the employer. Consider the sample and template of the letter to help you.
TIPS TO WRITE A HIRING FREEZE LETTER:
- Mention all the guidelines those are furnished by the human resource department.
- Mention the reason clear-cut, why you have stopped hiring the fresh candidates.
- Write the letter in a very polite manner. Make use of particular words.
- Write the expectations of the higher management.
- Write that the co-operation of the staff is all that is required.
ANNOUNCE A HIRING FREEZE TEMPLATE
Use our free Announce A Hiring Freeze to help you get started.
From (Sender’s name and address)
_____________
_____________
_____________
_____________
Date: ________(date on which letter is written.)
To
________
________
________
________
Subject: Hiring Freeze due to _____(whatever the reason)
Dear ______(Sir/madam)
Thank you for showing interest in working with _____ (company name). We regret to inform you that we won’t be able to recruit you for the post of _____ as of now.
I (name) am writing this letter to inform you about the temporary hiring freeze in the company. The on-going recession does not allow us to hire new people, as the company has faced massive losses in the last year and the company is not in a condition to recruit new candidates. As a consequence of the same, the Human Resource department has asked all the departments to stop hiring new employees and make use of the existing workforce. To survive in the situation, the HR department has charted a course of action that all departments are required to follow. They have asked all departments to immediately stop hiring new employees and emphasize on harnessing the potential of the existing workforce.
We wish you success in all your future endeavors.
Thanking you,
Yours truly,
Name and Signature.
SAMPLE LETTER
From,
Indocorp Pvt. Ltd.,
Cambridge, USA
February 26, 2017
To,
Amanda Grace,
Cambridge, USA
Subject: Hiring Freeze
Dear Ms. Amanda Grace
Thank you for showing interest in working with Indocorp Pvt. Ltd., however, due to the recent economic crisis the company has been forced to implement a hiring freeze and stop recruiting new people until further notice.
We are sorry to inform that the position you had applied for will not be filled up as of now as the company is concentrating on increasing the efficiency of the existing members of the staff rather than employing new ones. Through this, we aim to make up for the losses of the previous year without having to dismiss any of our existing members.
We will revert to you as soon as the freeze is revoked. Wishing you all the luck for your future.
Yours truly,
Jean Hill
HRD Head
EMAIL FORMAT
The following is the Email Format to be developed for a University Acceptance Letter.
To: name@email.com
From: name@email.com
Subject: Announce a hiring freeze
Dear Mr./Ms/Mrs.______(Name of the recipient)
This is concerning the recruitment of the new candidates in our company. The training and placement of the freshers are kept on hold due to the recession and the economic breakdown in the previous financial year.
We regret to inform you that the position you have applied for will stay vacant for the time being. The company has to stop the new appointments as the company had to face massive losses and as a result, the company has also lost many good clients. The management has given the instructions to all the departments to make use of their existing staff strength and put to use the present-day human power and wealth. To implement the same, the human resources department has given certain guidelines; some of them are as below
No requirements, no new appointments.
Keep a watch on the improvement of employees.
A period of five days has been given to all the departments to submit their reports to the HR department.
The administration hopes that all the workers give their best while working.
We wish you all the very best for your future endeavors.
Sincerely
(Name of the sender)
(Name of the company.)
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