Sending an appreciation letter is a great way to show thanks and to maintain strong relationships with people in your network. The objective of writing this letter is to appreciate the trainee who is working on probation in your organization for the good performance and hard work that he/she have put up. By doing so, you are honoring the commitments that they have given to you at the time of joining and has proved the same also. Writing a letter like this is considered to be a professional way of expressing your gratitude towards the person.
The person will also feel special and appreciated for this noble letter of appreciation written by you. But take into consideration that the person sometimes may feel that you are praising them simply. So, be careful not to add masala to it. Making it simple and sincere is the best. Thus, an Appreciation letter can bring forth positive changes as it helps in motivating and encouraging good work and efforts. It can help also build a positive environment suitable for growth so that the person who is being appreciated by you becomes more confident in his/her field of work which can bring a positive change to the company/organization.
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Appreciation Letter to Trainee Writing Tips
- First and foremost, it is vital to appreciate the person with complete sincerity.
- You must congratulate them on their achievements. This will help in increasing their self-confidence.
- Explain why you’re writing. Clearly explain the reason for you to show appreciation for that particular person.
- The tone of the letter should be polite.
- The letter should be brief and concise.
- Once you are done with writing the letter, please re-check the same for spelling mistakes or punctuation errors and make necessary corrections.
Appreciation Letter to Trainee Template
Use our free Appreciation Letter to Trainee to help you get started. If you need any additional help or more examples check out some of the sample letters below.
To,
_______________
_______________
Date (Date on which letter is written)
From,
_________________
_________________
Sub:___________________________________________
Dear ___________ (Mr./Ms.),
I am feeling very proud to inform you that you have successfully completed your training with ____________________ (Name of the organization) and have proved yourself worthy with your achievements.
I truly appreciate the way you work in a team and the maintenance of a cordial relationship with each of your team members. Your professional attitude towards your project is commendable.
So as a token of appreciation, the management has decided to take you on a permanent payroll and offer you the position of ____________ (Designation) in our organization. I believe that you will work with the same spirit and will not disappoint us at any point in time.
Good luck and welcome aboard.
Yours truly,
(______________)
Sample Letter
To,
Mr. William Hughes,
Trainee,
ABC Technologies,
New Jersey.
Date (Date on which letter is written)
From,
Joseph Williams,
Head (HR Department),
ABC Technologies,
Sub: Appreciation letter
Dear William,
I am writing this letter to inform you that you have completed your six months training at ABC technologies and the initiatives taken by you in reforming the HR policies of the company, are truly appreciated and welcomed. In this span of four months, you have proved that you are an asset to the organization. I feel proud of you.
So as a token of appreciation, I proudly offer you the post of HR Manager. I once again congratulate you on your efforts and expect from you the same spirit in the future as well. I am sure that you will not make me feel regret my decision.
Good luck and welcome aboard.
Yours Truly,
Joseph Williams
Email Format
The following is the Email Format to be followed for an appreciation letter to a trainee.
To: name@email.com
From: name@email.com
Subject: APPRECIATION LETTER TO TRAINEE
Dear Ms. Debbie,
It is my pleasure and honor to inform you that you have been promoted to the Senior Executive in Accounts and Finance Department of our company.
With your hard work, sincerity, and dedication towards your work, you have shown that by selecting you and appointing you for this post was the right decision. In this probation period of 4 months, you have learned a lot about the process and tried to grab much information about it on your own. Your approach is highly remarkable and impressive enough for us to promote you.
During these last three months, you have accessed your production level and tried to maintain the accuracy level up to 100%. Your team managers and team leaders are always appreciating your work, and with their reference, we are appreciating you and congratulating you on your growth as a Senior Executive in this company. Try to maintain this effort and achieve more success in the future as well.
Thanking You,
Yours Sincerely,
Ms. Rose K.
Manager Human Resource
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