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Appeal Letter for Donation

Appeal letter for donation signifies the process of appealing to any person, organization or corporate house for their cooperation and contribution to a specified cause. This is usually for seeking donation in cash or kind.

  • The letter should identify the potential client
  • Specify what the potential client can do for the project
  • Provide the purpose, estimate and other details
  • Provide the details of the persons or organizations and their credibility
  • If they have any history in performing such social services in the past you can include that also
  • Note down the relevance of such a project
  • Make it a point to tell the need of the target group and how this project is going to help them
  • If necessary, you can also tell them what is the response from the general public, media and other persons of social standing towards this project

Appeal Letter for Donation Template

Use our free Appeal Letter for Donation to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.












Date: _____ (Date on Which Letter is Written)












Subject – _______________________(Mention the purpose)

Respected _______(Name)


Kindly note down our humble request in our project _____(mention the project)to help those students who are bright in their studies yet lagging behind on financial front. In order to help them in this regard we are organizing the money collection programme and help them out. The progressive part of it is that the project in itself is a positive symbol for the progressive society and moreover can act as the torch bearer to all those projects that fall in this line. It is our hope that people like you who have always supported the social causes like this will go on to support our project too. Hope to get your positive reply and donation to make this project a grand success and a model to be followed for the future generations to come.


Thanking you.



Name and signature


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Appeal Letter for Donation Sample, Email and Example/Format


Respected Sir/Madam,

It is to bring to your kind attention that we, our club, is planning to form a fund to give yearly scholarships to those meritorious students who pass their academic studies with flying colors. It is intended to act as a morale booster and give maximum support to them financially so that they can act as models for others to follow. To smoothen the process we have contacted several prominent persons in our city and needless to say that you being one among them. As a person who spearheads all such movements, it is our pride and prestige to approach you for the successful ongoing procedures of this project and request you to make generous contributions to the fund so that it may become a grand success.

The estimated cost of the project will come nearly 2, 00,000 and we hope you may contribute your pie to it make it a successful event



Yours sincerely,


Thanking you,

Yours sincerely,


Meena Vani


Email Format

Whenever any of the NGO or welfare associations needs fund they seek people to donate certain amount of money and for this purpose they write donation appeal letter addressing to that particular person. Appeal letter states request made by the organization and cause for which they need donation. When an organization writes donation appeal letter to any of the person it should take into consideration that they have their registered number mentioned on it.

Dear, Mr. Singh

On behalf on Human Cancer Care NGO I am addressing this letter to you. Human Cancer Care is a Cancer Care NGO which helps needy Cancer patients for their treatment. Cancer Treatment in our nation is very expensive for lower class of people and hence they cannot make it to treat this disease. We help such people in terms of providing financial help for their treatment which consist three therapies. We have great respect for you and we all know that you always been very keen and supportive for such causes. On 15th of October, 2010 we have arrange a small campaign for free check up of cancer patients. For this purpose we require certain help from your side in terms of donation.

It’s my genera’s request to you that please help us in any possible way.

Yours Sincerely,

Mr. Bipin Chaterjee

Vice President-Human Cancer Care

8 Eternity Mall


Mumbai, TH 400605


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1 Comment

Xafira Mendonsa


My friend has been diagnosed with Leukemia and her bills are shooting very high. She is a middle class girl from Goa and needs to remain in hospital for a month as she is now being treated for pneumonia and jaundice and then begin with the chemo-theraphy. She is very ill and needs financial help. If you need I can provide you with all the bills and her hospital details. I will be ever so grateful to you if you can relieve her from this payment stress and find some ways and means of paying them off so that she can take her treatment in ease.

Look forward to someone getting in touch with me.

Thank you !

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