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Charity Donation Letter Sample

A charity donation letter is addressed to any organization or a charity to donate money for relief work or to help those people who are in need of funds.

The letter should be genuine and be dispatched with necessary proof so the recipient is convinced of the genuineness of the letter. It usually contains the materials or amount donated.

It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.

Provide all the necessary details – Provide all the details necessary for the reader to completely understand what is the purpose and what your plan is.

Introduce your organization – Talk briefly about your organization and the role played by the organization. Other credentials like credentials of the organization, past success and general information about your organization.

Clearly state your donation – Be sure to state the donation amount clearly. It will be helpful to the recipient to know what donation he will be receiving.

Always use a professional tone – Remember to always maintain a professional tone when writing a charity letter.

Thank the reader or organization for their consideration, time and help.

Always remember to use a positive tone. It helps a lot.

You can include how the payments will be made to the charity.

Keep the letter short and simple

Charity Donation Letter Template

Use our free Charity Donation Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.



Receiver’s Name
Receiver’s Title
Receiver’s Organization
Receiver’s Address

Subject: ________[Mention the subject]

Dear [Mention the name of recipient]

I am _________[Mention your name] and I write to you because I would like to inform you of my intention to donate [Mention what you are donating]. After learning about your organization’s role in helping the physically challenged kids by [ Mention what the organization does to help], I was deeply moved.

I wanted to make a sincere contribution to your organization. The work done by your organization is praiseworthy and commendable. I would call you later to discuss about how and where the donation is to be made. I would like your organization to continue the wonderful work you have been doing.


Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


Download Template (Doc and PDF)

Word Filepdf

Charity Donation Letter Sample, Email and Example/Format


Mr. Mark Williams,
AIDS Relief Society,

Subject: Charity Donation Letter

Dear Mr. Williams,

After reading a newspaper article on the charity work carried out by your organization towards the AIDS patients, I would like to make my small donation to your organization, to help the AIDS patients in Africa. I was deeply moved when I read about the present situation of the patients and would like to help them.

I am enclosing a cheque of $2000 with this letter addressed to your charity. I hope this money helps you and your organization to provide the patients better facilities.

I will inform you about the exact details about the money transfer as soon as the transfer is completed. I would like to thank you again for the wonderful work you and your organization has been doing.


Yours truly,
Lara Crimpson,
A30, Avenue Apartments,
Dutchess, New york


Email Format

Helping the people in need is the stately contribution for the society. There are many organizations that are performing very well for the upliftment of the people in need.

But they can do anything with funds so it is our duty to help them by funding according to our limits. When you are sending a donation write a letter for it to show your interest so that they may feel great for their work.

Dear Mr. Williams,

After reading a newspaper report about the charity work carried by your organization towards the AIDS orphans, I too would like to make my sincere contribution in your relief and development agency, which serves the AIDS orphans in Nigeria.

I am deeply moved with the present situation of these children and keenly interested in doing something for them in any ways. I am enclosing a cheque of $1000 with this letter and hope this amount helps you and your organization to uplift and help the needy people.

Besides monetary help I can forward you the names of some voluntary agencies in my country along with the names of some persons who will help you in this noble cause. In future you are invited to ask any sort of assistance required from my side, I would be grateful if I can be of any help to you and your organization.

Thank You,


Lara Crimpson


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