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Charity Intent Letter

A charity letter is addressed to any business firm, organization or to any individual person to help donate money for relief work or to help those people who are displaced by natural disasters or who are in need of funds.

The letter should be genuine and be dispatched with receiver’s name and address along with the required proof to convince the reader of the genuineness of the donation.

It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.

Provide all the necessary details – Provide all the details necessary for the reader to completely understand what is the purpose and what your plan is.

Introduce your organization – Talk briefly about your organization and the role played by the organization. Other credentials like credentials of the organization, past success and general information about your organization.

Clearly state your idea – Be sure to state the idea clearly. Any indecision casts doubts on the minds of the readers. Clarity improves the chances of obtaining charity sources.

Avoid giving wrong information – Provide information to the reader only if it correct and authenticate. Never lie or provide wrong information to convince readers.

Always use a professional tone – Remember to always maintain a professional tone when writing a charity letter.

Say thank you – Always use polite language and remember to say thank you. Explain how helpful it will be for the recipients of the charity.

Always remember to use a positive tone. It helps a lot.

While ending the letter a thank you note to all should be mentioned. That would make a positive impact.

Keep it simple and to the point. Limit the letter to one page if possible.

Charity Intent Letter Template

Use our free Charity Intent Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.


Receiver’s Name
Receiver’s Title
Receiver’s Organization
Receiver’s Address

Subject: ________________[Mention the subject]

Dear [Mention the name of recipient]

I am _______[Mention your name]and I am a _______[Mention your post and organization]. I am a part of an organization which works for the welfare of physically challenged children by providing them with _______[Mention what is provided].

My organization has planned on organizing a fundraiser. It would help us generate the funds necessary to get them the equipments and materials which they can’t afford.

Thus we are making a humble request for you to donate items for the auction to be held during the fundraiser. It would be extremely helpful to us. Hence, this is a sincere plea to you to help us, as much as possible.


Yours faithfully,
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


Download Template (Doc and PDF)

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Charity Intent Letter Sample, Email and Example/Format


Mr. Melvin D. Seward
3600 Fantages Way
Coeur D Alene, ID 83841

Subject: Charity Intent Letter

Dear Mr. Melvin,

I am Chad K. Brownfield, founder of the Growth Social Beneficiary Pvt. Ltd. On behalf of our organization I hereby request you to please donate some amount of money from your income as a charity for getting shelter clothes and other necessities.

We know that you have been associated with many charitable trusts thus we approach you. Our organization was established 5 years ado and since then we have tried our best to sincerely help people who are in need across the world. It is our honorable request to donate any amount you want.

Thanking you,


Yours faithfully,
Mr. Chad K. Brownfield
Founder – Growth Social Beneficiary Pvt. Ltd
4289 Murphy Court
Los Angeles, CA 90015


Email Format

Charity letter should always be written on specify organization’s letter head so that the receiver accept it without any hesitation. It should content cause for which the charity is needed and specific amount of charity.

Being clear about the amount and time period for making a charity will help you to get the required help as soon as possible. At the end of the letter don’t forget to thank him so that he will look forward to help you.

The receiver’s name and address along with the organization’s proof is equally important.

Dear, Mr. Melvin

I am Mr. Chad K. Brownfield founder of Growth Social Beneficiary Pvt. Ltd. On behalf of our organization I hereby request you to please donate some amount of money from your income as a charity for our social cause. Our organization is helping poor and needy people for getting shelter, clothes and small work.

We know that you have been associated with so many charitable trusts thus we approach you. Our organization is established in the year 2000 since then we are helping sincerely peoples who really need our help.

Till know we have provide shelter, clothes and work to almost 20,000 people across the world. It’s our honorable request to you that please do the needful and donate as much amount as you want.


Yours Sincerely,
Mr. Chad K. Brownfield


Charity Intent Letter Generator

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