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Charity Letter for an Event

A charity letter is addressed to any business firm, organization or to any individual person to help donate money for relief work or to help those people who are displaced by natural disasters or who are in need of funds.

There is an event arranged for the sake of the charity. The letter should be genuine and be dispatched with necessary proof so the recipient is convinced of the genuineness of the letter.

It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.

Provide all the necessary details – Provide all the details necessary for the reader to completely understand what is the purpose and what your plan is.

Introduce your organization – Talk briefly about your organization and the role played by the organization. Other credentials like credentials of the organization, past success and general information about your organization.

Clearly state your idea – Be sure to state the idea clearly. Any indecision casts doubts on the minds of the readers. Clarity improves the chances of obtaining charity sources.

Avoid giving wrong information – Provide information to the reader only if it correct and authenticate. Never lie or provide wrong information to convince readers.

Always use a professional tone – Remember to always maintain a professional tone when writing a charity letter.

Say thank you – Always use polite language and remember to say thank you. Explain how helpful it will be for the recipients of the charity.

Always remember to use a positive tone. It helps a lot.

While ending the letter a thank you note to all should be mentioned. That would make a positive impact.

Keep it simple and to the point. Limit the letter to one page if possible.

Charity Letter for an Event Template

Use our free Charity Letter for an Event to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.


Receiver’s Name
Receiver’s Title
Receiver’s Organization
Receiver’s Address

Subject: ________________[Mention the subject]

Dear [Mention the name of recipient]

I am __________[Mention your name]and I am a ___________[Mention the your post and organization]. Our organization has been helping poor women by ____________[Mention how your organization helps women]. We have planned on organizing a fundraiser to raise money to help the women.

This will be a high profile event and will be attended by the city’s elite. I would like you to attend this event and support our cause. The event is to be held on ______[Mention date] in _______[Mention venue].

Thanking you,


Yours faithfully,
Your Name
Your Organization
Your Phone Number
Your Email


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Charity Letter for an Event Sample, Email and Example/Format


Mr. Vijay mallaya,
69, Hitler road,
German street,
Bangalore, India

Dear Mr. Mallya,

Our organization, The Social Group is planning on organizing a charity event on the 15th of August on account of Indian Independence Day. This event is being organized to raise money for helping orphan children. A lot of celebrities and luminaries will be attending this event.

The funds raised will be used in providing education to orphans who can’t afford education. This event offers an opportunity for individuals wanting to donate and help the needy.

The event will also have stalls where you can buy things and the proceeds will be used to help the orphans. On behalf of my organization I would like to invite you to this event. Please help our cause by attending the event.

Thanking you,


Yours truly,
The Social Group.


Email Format

This type of letter is written by any social organization to get some fund for poor people. Generally, these letters are written to rich people who have a very high status in the society. In this type of letter the sender, have to mention that the announcement of the letter will be made in a public gathering.

Dear Mr. Mallya,

Our organization, The Social Group is planning to keep a charity event on 15th august on account of Independence Day. This function is organized to raise money for supporting orphan children. Most of the celebrities from all across India are invited in this event.

The funds raised will be beneficial to orphans and in providing higher education to poor students who have zeal in them to study. Our organization had organized such function before for funeral and health care awareness. This charity event offers an opportunity to the individual who wants to donate and help poor.

Our organization also supports in motivating women by providing them support needed to them. There are stalls put up from where you can buy things and help these children’s. I hope you will be present in the event.

Thanking you.


Yours truly,
Social Group.


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