A departure letter is a formal letter written by a member of a company or organization to his colleagues, informing them of his or her decision to leave the company. Such letters are chiefly written to inform everybody of the news and the change. These letters also help clarify any rumors or doubts among the office workers. Departure letters can be slightly informal if the writer is extremely well-acquainted with his colleagues and co-workers. The departure letter expresses some sadness and nostalgia. However, it cannot be too sentimental as it is still a formal letter meant principally to convey the news of the person’s departure from the company and the post.
Departure Letter- Sample Departure Letter Writing Tips:
- Always keep the tone of the letter short yet informal and formal yet friendly. Know that since it is your colleagues, you are going to have to be slightly informal with them as you have been working with for some time now and it’s wrong to make the letter entirely formal and official and blunt.
- 2. Mention any important details with regard to substitutes, replacements and such. This will give the people an idea of what is going to happen to your position once you’re gone.
Departure Letter- Sample Departure Letter Template
Subject: Departure letter
This letter is to inform you that from ________ [mention day and date] I shall not be serving as your _______ [mention designation] anymore. The reasons for this unfortunate decision are ____ [mention the reason why you are quitting]. I am obviously regretful, but there is nothing that can be done.
I hope you succeed in all the plans you undertake. All the best and take care.
________ [Name and designation]
Departure Letter- Sample Departure Letter Sample, Email and Example/Format
Subject: Cessation of job
I’m writing you this letter to inform you that I’m officially resigning as the Managing Director of the company as I have made the decision to shift to a cooler climate due to my health concern. I’m extremely sad to leave all of you and this dear work environment where I have put in so many years of my life. However, it is only as a compulsion and a necessity that I’ve been made to quit my current position and seek voluntary retirement.
Stress and the responsibilities of a job can have adverse effects on a person’s health and that is exactly what has befallen in. It is with deep regret that I’m bidding you all farewell.
I wish you all the best in your future endeavors, plans and innovations. I hope you give my replacement the same love and respect you gave me. Keep up the cooperation, integrity and hard work.
Regards and goodbye,
_____________ [Name and designation]
Dear Board Members,
Today I take the opportunity to inform you that retiring from the post of the director of the company. I have served ten long years in this company and regret that I will not be working anymore and contributing to the company.
I would like to thank all the board members and all my colleagues who have expressed their support to me. I am grateful to each of the employee and the staff who have done their bit of contribution in the success of this company .I have spent some really rewarding and encouraging years with ___________.I have always loved my job and will miss all my coworkers .I am delighted that _________ will join as the director of the company have great confidence in him and I know that under his guidance and support the company will achieve success. His leadership and innovative ideas have always kept us ahead with other competitors. He is one of the best choice as my successor and I take this as an opportunity to the wish him good luck and congratulations for his new responsibilities. Last date of departure is ____________.
I wish all the employees and staff of ______________ a successful future ahead.
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